Non-Express Entry(PNP) Online Applications Gather here
- Thread starter Punjabi6513
- Start date
Yes, you can add a representative at the final stage of your PR application, even if you’re an outland (outside Canada) applicant.
1. You Can Appoint a Representative Anytime
You can appoint an authorized representative at any stage of your immigration or PR process — including at the final stage — even after receiving ADRs (Additional Document Requests).
2. Who Can Be a Representative?
There are two types
- Paid representatives: Must be a lawyer, immigration consultant (RCIC), or notary public licensed in Canada.
- Unpaid representatives: Like a family member or friend, who does not charge you.
You must submit IMM 5476 – Use of a Representative form:
Download from IRCC: IMM 5476 form
- Fill it out with your and your representative’s details
- Upload it via your IRCC portal or GCKey account as a new document submission or Webform, depending on your situation
Yes, it is a good idea to report it again in your P1 reply email, even though you already submitted a webform and the child is a Canadian citizen.
Why You Should Report It Again:
- P1 instructions specifically ask for updates like births after submission.
- IRCC may not have linked your earlier webform to your file yet (especially if it was months ago).
- Even if the child is a Canadian citizen and not part of the PR application, it still counts as a family composition change.
- Reporting it again shows honesty and transparency, and avoids delays.
Dear Officer,
In response to your request in the P1 email regarding changes in family composition, I would like to inform you that my spouse and I had a child born in [Month Year], after we submitted our PR application in July 2024.
The child is a Canadian citizen and is not included in our PR application.
We had previously submitted a webform with the birth certificate shortly after the birth. However, we are informing you again here for completeness and in accordance with your instructions.
Please let us know if you require any additional documents.
Sincerely,
[Your Full Name]
[UCI & Application Number]
Please, any idea of additional or supporting documents not included in the document checklist would be really helpful. Trying to ensure I submit a complete application and don't receive ADR. Thanks.
cc @Miss bee or any other person who has had experience with this.
My PVO is Sydney and SVO is Ottawa . Eligibility has completed but Backgrouns check is in progress since two months and no update on date . Applied on aug 30th 2024 . Will they tranfer my file to any other office now and is the processing for both the offices slow ??
When submitting your Permanent Residence application under the non-Express Entry Provincial Nominee Program (PNP), it’s important to follow the document checklist provided by IRCC (IMM 5690) very carefully. However, based on practical experience and how IRCC handles inland applications, it’s often a good idea to include a few additional supporting documents even if they’re not specifically listed. These include a brief Letter of Explanation (LoE) to clarify any unusual aspects of your application, such as employment gaps, address history inconsistencies, or anything you feel might need extra context. You may also want to include recent pay stubs or a new employment letter to show ongoing employment if your nomination or eligibility depends on it, along with updated proof of funds (if applicable to your PNP stream). While not mandatory, including an updated resume or CV can help present a clear picture of your work and education history. Proof of continued legal status in Canada, such as a visitor record or entry stamp copy, can also support your case.
Regarding police certificates, as an inland applicant who has been in Canada for over two and a half years, you do not need to submit a police certificate from the RCMP. IRCC conducts its own internal background checks using your biometrics and does not require applicants to obtain Canadian police certificates unless they specifically ask for one later. However, you must include valid police certificates from all countries (other than Canada) where you’ve lived for six months or more since the age of 18.
To avoid delays or an Additional Document Request (ADR), make sure all documents are clear, up-to-date, translated where necessary, and properly organized. It’s also wise to pay the Right of Permanent Residence Fee (RPRF) upfront and include the receipt with your application, as this can speed up the final decision. If your nomination certificate is nearing expiry, ensure it is still valid at the time of submission. Taking these extra steps—even if they go slightly beyond the checklist—can significantly reduce the risk of delays and help ensure your application is processed smoothly.
IRCC asked for additional documents for the second time (last time they asked for proof of employment) - virtually resubmit ALL files
- Schedule A: A separate and newly completed Schedule A Background Declaration form (IMM 5669) bearing an original signature with updated personal, address and travel history from the past 10 years with no gaps in addresses or activities. In addition, ensure that you provide responses to all Statutory Questions as well as additional explanations for all statutory questions which you have provided a response of Yes. Ensure that you provide personal/address history from 2014/03 to present.
- Additional Family Info IMM5406: A separate and newly completed Additional Family Information form (IMM5406) bearing original signatures.
- IMM5562: A separate and updated Supplementary Information - Your Travels (IMM 5562) form, which details your previous travel history (trip duration and purpose) since age 18.
- Funds, proof: Detailed bank statements, of all accounts, including credit cards, for the last 4 months.
- Income, proof: Last 4 paystubs issued to you by your current employer(s).
- Letter of Offer: Please provide the original copy Letter
Receiving a request for additional documents (even a second time) from IRCC does not automatically mean you are about to receive a Procedural Fairness Letter (PFL). It can certainly feel stressful, but let’s break this down carefully.
What IRCC is Asking For:
The list of requested items shows that IRCC is trying to complete or clarify parts of your application—not necessarily that they’ve concluded there’s a problem.
Here’s what this request suggests:
- Schedule A (IMM 5669) & Background/Travel History:
- They want a fully updated and complete version.
- This often happens if the original had missing gaps in address, personal, or travel history—or if answers to statutory questions were incomplete or raised red flags without enough explanation.
- IMM 5406 – Additional Family Information:
- A routine requirement—likely they need a corrected, fully completed version, possibly with updated signatures or family member details.
- IMM 5562 – Travel History:
- This form is frequently problematic due to incomplete entries. IRCC wants to reconcile your travel history with your Schedule A and other records.
- Proof of Funds and Income:
- This often relates to eligibility or admissibility under the economic class or to confirm current employment (if job-based).
- Four months of bank and credit statements help assess financial stability and consistency.
- Letter of Offer (Original):
- Needed to confirm employment, likely connected to a previous proof of employment request.
- They want to verify authenticity—especially if it wasn’t submitted or was incomplete before.
This does not automatically mean they are preparing to refuse or that you’ll get a PFL.
However
- It does suggest increased scrutiny—likely due to:
- Inconsistencies
- Missing details
- Documents previously submitted that lacked clarity
- Travel or personal history not matching up
- Misrepresentation
- Inadmissibility
- Fraudulent documents
What You Should Do Now
- Submit a complete, accurate, and gap-free response. Be especially careful with your Schedule A and travel history.
- Double-check all dates, names, addresses, and timelines. They must align across forms.
- Explain “YES” answers in detail in the Schedule A statutory questions.
- Ensure all forms are signed and dated properly, and typed, not handwritten.
- Provide full bank statements (showing your name and account number), not just balances.
- Highlight consistency in paystubs, bank deposits, and employment letters
Bottom Line:
- This is not a PFL, but it could lead to one if your response doesn’t address their concerns or if further inconsistencies appear.
- Treat this as a critical chance to fix any gaps or weaknesses.
- You’re not doomed—many applicants receive such requests and still get approved.