I'd like to collect many helpful informations from this thread into this post.
I hope it will help you guys, but please correct me if it's off-topic or I have misunderstanding(s).
If you are NOT present in Canada
See The first post, Reply #676 by Cocknbull and Reply #677 by Peterpan12.
Also, CAIPS codes can be viewed here : http://immigrationguides.com/index.php?option=content&task=view&id=203
If you are present in Canada
1. READ THE GUIDE
If you would like to order CAIPS / GCMS notes, see the CIC webpage;
http://www.cic.gc.ca/english/department/atip/index.asp - Access to information and privacy at CIC
http://www.cic.gc.ca/english/department/atip/requests-personal.asp - How to make a request under the Privacy Act
2. GATHER DOCUMENTS
2-1. APPLICATION FORM
IMM 5563 (01-2013) E - CIC’s Access to Information and Personal Information Request Form (IMM 5563.pdf)
Please check the footer of the pdf file. If you can't find "IMM 5563 (01-2013) E" on the left side, the procedure of ordering GCMS notes threatens to be changed.
2-2. SUPPORTING DOCUMENTS YOU NEED TO ATTACH
* Proof that you are living in Canada ; A Copy of Work Permit, Drivers License, or Utility bill that has your address on it.
* IMM 5744 (11-2012) E (If applicable) - Consent for an Access to Information and Personal Information Request (IMM 5744.pdf); If you are making a request on behalf of someone else, you must include consent to release their information. It is recommended that you include consent for each individual listed in your file over the age of 18.
3. FILL THE IMM 5563
SECTION A - DETAILS OF REQUEST
(1) Privacy Act
(2) English/French/As is - Your choice
(3) E-mail - It's the fastest
(4) Yes/No - If you request the file including information of someone else (your spouse etc), select "No" and tick "Consent included" (you need to submit IMM 5744)
SECTION B - REQUESTER'S INFORMATION
(1) Yes - You also need to tick "Proof included"
(2) Public
(3) Your Family name
(4) Your Given name(s)
(5) Your Mailing Address
(6) Your Thelephone number include area code
(7) Your E-mail address
SECTION C - INFORMATION REQUESTED
(1) Your Family name - If your family name is NOT same as SECTION B
(2) Your Given name(s) - If your family name is NOT same as SECTION B
(3) Your Date of birth (YYYY-MM-DD)
(4) Select one of below, then, put your file number and/or your local Visa Office in the "File number and/or location:" field;
* "4A) Status of application" - Focuses on your pending application status.
* "4B) Reason for refusal" - Focuses on refusal reason.
* "4C) Electronic files" and "Immigration file : permanent residence" - Whole of the file.
* "4D) Physical files" and "Immigration file : permanent residence" - Many seniors adviced that select Electronic files instead of this.
Please note you CAN'T select "4A)" and "Immigration file : permanent residence" at the same time.
SECTION D - SIGNATURE AND DATE
Print all pages of your application form.
Read all of the statements in all sections carefully, sign and date in the spaces provided.
4. FILL THE IMM 5744 (If applicable)
Write your name, date of birth, your dependents' names and your declaration.
Print all pages of your application form(s).
Read all of the statements in all sections carefully, sign and date in the spaces provided.
e.g., Principal applicant and spouse are requesting their GCMS notes. They have 3 dependent children ages 17, 18 and 19 years old. In this case, they have to submit 3 copies of the IMM 5744. One signed by the Applicant and Spouse, and one each for the 18 and 19 year old children.
5. SEND THE DOCUMENTS
5-1. E-MAIL
You can send your scanned request form and supporting documents (in JPG, TIFF or PDF format) to ATIP-AIPRP@cic.gc.ca.
5-2. REGULAR MAIL
You can send your request by regular mail to the following address ;
Access to Information and Privacy Division
Citizenship and Immigration Canada
Ottawa, Ontario
K1A 1L1
6. AFTER APPLYING
Basically, you will get GCMS notes in around 30 calendar days. There are some exceptions. See the http://www.cic.gc.ca/english/department/atip/time.asp.
I hope it will help you guys, but please correct me if it's off-topic or I have misunderstanding(s).
If you are NOT present in Canada
See The first post, Reply #676 by Cocknbull and Reply #677 by Peterpan12.
Also, CAIPS codes can be viewed here : http://immigrationguides.com/index.php?option=content&task=view&id=203
If you are present in Canada
1. READ THE GUIDE
If you would like to order CAIPS / GCMS notes, see the CIC webpage;
http://www.cic.gc.ca/english/department/atip/index.asp - Access to information and privacy at CIC
http://www.cic.gc.ca/english/department/atip/requests-personal.asp - How to make a request under the Privacy Act
2. GATHER DOCUMENTS
2-1. APPLICATION FORM
IMM 5563 (01-2013) E - CIC’s Access to Information and Personal Information Request Form (IMM 5563.pdf)
Please check the footer of the pdf file. If you can't find "IMM 5563 (01-2013) E" on the left side, the procedure of ordering GCMS notes threatens to be changed.
2-2. SUPPORTING DOCUMENTS YOU NEED TO ATTACH
* Proof that you are living in Canada ; A Copy of Work Permit, Drivers License, or Utility bill that has your address on it.
* IMM 5744 (11-2012) E (If applicable) - Consent for an Access to Information and Personal Information Request (IMM 5744.pdf); If you are making a request on behalf of someone else, you must include consent to release their information. It is recommended that you include consent for each individual listed in your file over the age of 18.
3. FILL THE IMM 5563
SECTION A - DETAILS OF REQUEST
(1) Privacy Act
(2) English/French/As is - Your choice
(3) E-mail - It's the fastest
(4) Yes/No - If you request the file including information of someone else (your spouse etc), select "No" and tick "Consent included" (you need to submit IMM 5744)
SECTION B - REQUESTER'S INFORMATION
(1) Yes - You also need to tick "Proof included"
(2) Public
(3) Your Family name
(4) Your Given name(s)
(5) Your Mailing Address
(6) Your Thelephone number include area code
(7) Your E-mail address
SECTION C - INFORMATION REQUESTED
(1) Your Family name - If your family name is NOT same as SECTION B
(2) Your Given name(s) - If your family name is NOT same as SECTION B
(3) Your Date of birth (YYYY-MM-DD)
(4) Select one of below, then, put your file number and/or your local Visa Office in the "File number and/or location:" field;
* "4A) Status of application" - Focuses on your pending application status.
* "4B) Reason for refusal" - Focuses on refusal reason.
* "4C) Electronic files" and "Immigration file : permanent residence" - Whole of the file.
* "4D) Physical files" and "Immigration file : permanent residence" - Many seniors adviced that select Electronic files instead of this.
Please note you CAN'T select "4A)" and "Immigration file : permanent residence" at the same time.
SECTION D - SIGNATURE AND DATE
Print all pages of your application form.
Read all of the statements in all sections carefully, sign and date in the spaces provided.
4. FILL THE IMM 5744 (If applicable)
Write your name, date of birth, your dependents' names and your declaration.
Print all pages of your application form(s).
Read all of the statements in all sections carefully, sign and date in the spaces provided.
e.g., Principal applicant and spouse are requesting their GCMS notes. They have 3 dependent children ages 17, 18 and 19 years old. In this case, they have to submit 3 copies of the IMM 5744. One signed by the Applicant and Spouse, and one each for the 18 and 19 year old children.
5. SEND THE DOCUMENTS
5-1. E-MAIL
You can send your scanned request form and supporting documents (in JPG, TIFF or PDF format) to ATIP-AIPRP@cic.gc.ca.
5-2. REGULAR MAIL
You can send your request by regular mail to the following address ;
Access to Information and Privacy Division
Citizenship and Immigration Canada
Ottawa, Ontario
K1A 1L1
6. AFTER APPLYING
Basically, you will get GCMS notes in around 30 calendar days. There are some exceptions. See the http://www.cic.gc.ca/english/department/atip/time.asp.
