HOW TO ORDER GCMS NOTES: STEP BY STEP PROCESS!

[migratecanada2012]

***** PLEASE HELP ******
I forgot to attach PR card while submitting my GCMS request ,what can i do now ?

 

[Mubarak786]

I constantly keep seeing many people asking how to order gcms notes; although it's been answered hundreds of times on this forum. This is courtesy of Kinza_Bee and many other contributors on how to order GCMS NOTES!

How to apply GCMS / ATIP notes.
Only a person who is in Canada can request the notes. Get your sponsor to request on PA'S behalf!

If principal applicant is in Canada, he/she can request for himself and apply for free under Privacy Act.

If sponsor is requesting it on behalf of Principal applicant, you need consent form from PA and $5 fee. You can receive consent form from spouse via email and upload it. Apply under Access to Information Act.

It takes about 30 days to receive by email. It is a ~30 pages document (can be more than 30 pages)

Consent form:
http://www.cic.gc.ca/english/department/atip/form-imm5744.asp

Section A - Principal Applicant details
Section B - Sponsor's details
Section C - Sponsor's details

GCMS Notes:
http://www.cic.gc.ca/english/department/atip/requests-atip.asp

In above link, click Apply online, choose English , hit Next and accept the terms & conditions.

Next enter the below details:

Requester Information
Department: Citizenship and Immigration Canada

Title:
Family Name:
Given Name(s) (First Name):
Mailing Address:
Telephone No.:
E-mail Address:
Requesting information on your own behalf? Yes / No
Category of Requester: Member of the Public

Right of Access: Canadian citizen, a permanent resident of Canada or Individual/corporation currently present in Canada

Method of Delivery: E-mail

Act & Record Selection

Act: Privacy Act / Access to Information Act - select this for GCMS notes for PA residing outside of Canada.

Language of records: English
Type of Records: Case Files
Requesting information for:
Surname (Family Name):
Given Name(s) (First Name):
Date of Birth (YYYY-MM-DD):
Client ID Number (####-####):
Type of Documents: Notes in Electronic File
File Type: Immigration file: permanent residence ( You can also request for Sponsorship File, if SA is delayed )
File Number:

Attach documents: Proof of access ( PR card, visa doc, or passport ), Consent Form.
Make payment ($5) and submit.

*NOTE* You do not have to be physically present in Canada to order your GCMS NOTES; However, you need to be either a Canadian Citizen or Permanent Resident in order to request notes on Applicant's behalf!

Hi!
Thanks for such detailed information.
I just need one clerification;
I have an acquaintance in Canada. He don't know about process of applying for gcms, neither he has time to learn the process. If I put his data in the requester's field, and apply by myself pretending to be him, and then Pay $5 fee through my Pakistani Master debit card. Is it OK, to do that.
Please let me know asap.
Thanks in advance.

 

[StellaArtois]

Hi!
Thanks for such detailed information.
I just need one clerification;
I have an acquaintance in Canada. He don't know about process of applying for gcms, neither he has time to learn the process. If I put his data in the requester's field, and apply by myself pretending to be him, and then Pay $5 fee through my Pakistani Master debit card. Is it OK, to do that.
Please let me know asap.
Thanks in advance.

Legally speaking no. But it seems unlikely that they would figure it out, since the only person that has to sign the consent form is you.
If you haven't already thought of this, you might want to put his e-mail address and just tell your acquaintance to forward the GCMS notes to you when they arrive... because if you put your e-mail as the "designated representative's information" for correspondence, it'd be pretty obvious that you're just pretending to be him.

 

[jpshya]

Hello Seniors,

I have submitted from GCMS notes under privacy act on 20-Aug-2020. They assigned a temporary tracking number and it mentioned "After your request has been registered, a new number will be assigned to your request".

But after that, I haven't got any new tracking number or my GCMS notes.

Is that normal? I know it takes 30days to get the notes. But what about new tracking number? Do we get to know about it?

 

[caipsnotes]

Hello Seniors,

I have submitted from GCMS notes under privacy act on 20-Aug-2020. They assigned a temporary tracking number and it mentioned "After your request has been registered, a new number will be assigned to your request".

But after that, I haven't got any new tracking number or my GCMS notes.

Is that normal? I know it takes 30days to get the notes. But what about new tracking number? Do they we get to know about it?

This is normal, unless IRCC has questions or needs clarification you will only hear from them when you receive your file. A new tracking number will not be issued in the meantime. The new tracking number will be in the email subject and file name when you receive the Gcms Notes.

 

[jpshya]

This is normal, unless IRCC has questions or needs clarification you will only hear from them when you receive your file. A new tracking number will not be issued in the meantime. The new tracking number will be in the email subject and file name when you receive the Gcms Notes.

Thank you @caipsnotes

 

[Mubarak786]

Hello Seniors,

I have submitted from GCMS notes under privacy act on 20-Aug-2020. They assigned a temporary tracking number and it mentioned "After your request has been registered, a new number will be assigned to your request".

But after that, I haven't got any new tracking number or my GCMS notes.

Is that normal? I know it takes 30days to get the notes. But what about new tracking number? Do we get to know about it?

Hey dear.
I also applied for notes on 2 Sept and recieved same email mentioning about temporary tracking number. So far, I didn't get any further email. So, it means it's just normal.

 

[caipsnotes]

Hey dear.
I also applied for notes on 2 Sept and recieved same email mentioning about temporary tracking number. So far, I didn't get any further email. So, it means it's just normal.

The permanent tracking number will be quoted in the email from IRCC when you receive your file, example below



Subject IRCC ATIP file 2A-2020-12345 <<<< This is your new tracking number

Dear xxxx:

This is further to your request under the Access To Information Act*, which was received on xxxx, for the following records:

The electronic notes of the immigration or citizenship officer(s) for the xxxxx residence file concerning xxxxx

The processing of your request is now complete. Please refer to the following for an explanation as to what was released:

Disposition of your records: Disclosed in part

Section(s) of the Act applied (if applicable): 17 safety of individuals

You received the following amount of pages (if applicable): xxx

Further information about the Access To Information Act* can be found at the following web page:

http://laws-lois.justice.gc.ca/eng/acts/a-1/

Please be advised that you are entitled to submit a complaint regarding the processing of your request to the Information Commissioner within sixty days of the receipt of this notice. The complaint form can be retrieved at: http://www.oic-ci.gc.ca/eng/lc-cj-logde-complaint-deposer-plainte.aspx.

Should you have any questions, please do not hesitate to contact us by email at IRCC.ATIP-AIPRP.IRCC@cic.gc.ca.

Sincerely,

ATIP Officer
Immigration, Refugees and Citizenship Canada

PLEASE QUOTE OUR FILE NUMBER IN ANY FOLLOWING CORRESPONDENCE

IRCC adheres to the “10 Principles for Assisting Applicants,” which are listed on the following website: www.cic.gc.ca/dutytoassist

This message is intended solely for the individual or entity to whom it is addressed. It contains privileged and confidential information which is not to be disclosed without the sender's express consent. If you are not the intended recipient of this message or an authorized representative thereof, please notify the sender by email and then destroy this message as well as all other existing copies.

 

[StellaArtois]

***** PLEASE HELP ******
I forgot to attach PR card while submitting my GCMS request ,what can i do now ?

When submitting the GCMS request (as well as CBSA and CSIS requests) for my husband's application, I forgot to attach proof of my Canadian citizenship, and they still completed my GCMS request (and the other 2).

If you really need to though, you can e-mail them at ATIP-AIPRP@cic.gc.ca about your original request - just quote the temporary tracking number they gave you, attach your proof to the e-mail, and include a brief explanation in your e-mail. I contacted them before my GCMS request was completed, and they replied to my e-mail within 3 days (GCMS notes came a couple weeks later).

Hope that helps!

 

[Mistersponsor]

I constantly keep seeing many people asking how to order gcms notes; although it's been answered hundreds of times on this forum. This is courtesy of Kinza_Bee and many other contributors on how to order GCMS NOTES!

How to apply GCMS / ATIP notes.
Only a person who is in Canada can request the notes. Get your sponsor to request on PA'S behalf!

If principal applicant is in Canada, he/she can request for himself and apply for free under Privacy Act.

If sponsor is requesting it on behalf of Principal applicant, you need consent form from PA and $5 fee. You can receive consent form from spouse via email and upload it. Apply under Access to Information Act.

It takes about 30 days to receive by email. It is a ~30 pages document (can be more than 30 pages)

Consent form:
http://www.cic.gc.ca/english/department/atip/form-imm5744.asp

Section A - Principal Applicant details
Section B - Sponsor's details
Section C - Sponsor's details

GCMS Notes:
http://www.cic.gc.ca/english/department/atip/requests-atip.asp

In above link, click Apply online, choose English , hit Next and accept the terms & conditions.

Next enter the below details:

Requester Information
Department: Citizenship and Immigration Canada

Title:
Family Name:
Given Name(s) (First Name):
Mailing Address:
Telephone No.:
E-mail Address:
Requesting information on your own behalf? Yes / No
Category of Requester: Member of the Public

Right of Access: Canadian citizen, a permanent resident of Canada or Individual/corporation currently present in Canada

Method of Delivery: E-mail

Act & Record Selection

Act: Privacy Act / Access to Information Act - select this for GCMS notes for PA residing outside of Canada.

Language of records: English
Type of Records: Case Files
Requesting information for:
Surname (Family Name):
Given Name(s) (First Name):
Date of Birth (YYYY-MM-DD):
Client ID Number (####-####):
Type of Documents: Notes in Electronic File
File Type: Immigration file: permanent residence ( You can also request for Sponsorship File, if SA is delayed )
File Number:

Attach documents: Proof of access ( PR card, visa doc, or passport ), Consent Form.
Make payment ($5) and submit.

*NOTE* You do not have to be physically present in Canada to order your GCMS NOTES; However, you need to be either a Canadian Citizen or Permanent Resident in order to request notes on Applicant's behalf!

There is no option for "Case files".

 

[caipsnotes]

There is no option for "Case files".

Do you see an option for Immigration/Citizenship records?

 

[dyllee]

I submitted a webform informing about my recent address change but I haven't heard back yet whether the change has been made to my file. I want to order my GCMS notes through ATIP, so if I enter my new address do you guys think that will cause any problems?

 

[caipsnotes]

I submitted a webform informing about my recent address change but I haven't heard back yet whether the change has been made to my file. I want to order my GCMS notes through ATIP, so if I enter my new address do you guys think that will cause any problems?

It may be too soon to request the Gcms Notes, wait at least until you hear back about your web form. As for the address when using ATIP the new address will not cause any issue.

 

[jiyamathur0312]

Do you see an option for Immigration/Citizenship records?

What we have to select in "What type of record would you like to request" drop down section? What relevant information should be provided in the space given in the end?

 

[jiyamathur0312]

Do you see an option for Immigration/Citizenship records?

Do we have to give PR card copy(of the person who is requesting on my behalf) along with consent form as an attachment with this application?