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HOW TO ORDER GCMS NOTES: STEP BY STEP PROCESS!

Sue2017

Hero Member
Apr 30, 2017
232
211
Category........
FAM
I constantly keep seeing many people asking how to order gcms notes; although it's been answered hundreds of times on this forum. This is courtesy of Kinza_Bee and many other contributors on how to order GCMS NOTES!

How to apply GCMS / ATIP notes.
Only a person who is in Canada can request the notes. Get your sponsor to request on PA'S behalf!

If principal applicant is in Canada, he/she can request for himself and apply for free under Privacy Act.

If sponsor is requesting it on behalf of Principal applicant, you need consent form from PA and $5 fee. You can receive consent form from spouse via email and upload it. Apply under Access to Information Act.

It takes about 30 days to receive by email. It is a ~30 pages document (can be more than 30 pages)

Consent form:
http://www.cic.gc.ca/english/department/atip/form-imm5744.asp

Section A - Principal Applicant details
Section B - Sponsor's details
Section C - Sponsor's details

GCMS Notes:
http://www.cic.gc.ca/english/department/atip/requests-atip.asp

In above link, click Apply online, choose English , hit Next and accept the terms & conditions.

Next enter the below details:

Requester Information
Department: Citizenship and Immigration Canada

Title:
Family Name:
Given Name(s) (First Name):
Mailing Address:
Telephone No.:
E-mail Address:
Requesting information on your own behalf? Yes / No
Category of Requester: Member of the Public

Right of Access: Canadian citizen, a permanent resident of Canada or Individual/corporation currently present in Canada

Method of Delivery: E-mail

Act & Record Selection

Act: Privacy Act / Access to Information Act - select this for GCMS notes for PA residing outside of Canada.

Language of records: English
Type of Records: Case Files
Requesting information for:
Surname (Family Name):
Given Name(s) (First Name):
Date of Birth (YYYY-MM-DD):
Client ID Number (####-####):
Type of Documents: Notes in Electronic File
File Type: Immigration file: permanent residence ( You can also request for Sponsorship File, if SA is delayed )
File Number:

Attach documents: Proof of access ( PR card, visa doc, or passport ), Consent Form.
Make payment ($5) and submit.

*NOTE* You do not have to be physically present in Canada to order your GCMS NOTES; However, you need to be either a Canadian Citizen or Permanent Resident in order to request notes on Applicant's behalf!
 

joanepistola

Newbie
Sep 11, 2017
5
2
Category........
FAM
Visa Office......
Manila
App. Filed.......
14-06-17
AOR Received.
19-07-2017
File Transfer...
07-08-2017
Med's Request
28-07-2017
Med's Done....
04-08-2017
Very useful info. But in which point of my application process is the best time to request notes?
I constantly keep seeing many people asking how to order gcms notes; although it's been answered hundreds of times on this forum. This is courtesy of Kinza_Bee and many other contributors on how to order GCMS NOTES!

How to apply GCMS / ATIP notes.
Only a person who is in Canada can request the notes. Get your sponsor to request on PA'S behalf!

If principal applicant is in Canada, he/she can request for himself and apply for free under Privacy Act.

If sponsor is requesting it on behalf of Principal applicant, you need consent form from PA and $5 fee. You can receive consent form from spouse via email and upload it. Apply under Access to Information Act.

It takes about 30 days to receive by email. It is a ~30 pages document (can be more than 30 pages)

Consent form:
http://www.cic.gc.ca/english/department/atip/form-imm5744.asp

Section A - Principal Applicant details
Section B - Sponsor's details
Section C - Sponsor's details

GCMS Notes:
http://www.cic.gc.ca/english/department/atip/requests-atip.asp

In above link, click Apply online, choose English , hit Next and accept the terms & conditions.

Next enter the below details:

Requester Information
Department: Citizenship and Immigration Canada

Title:
Family Name:
Given Name(s) (First Name):
Mailing Address:
Telephone No.:
E-mail Address:
Requesting information on your own behalf? Yes / No
Category of Requester: Member of the Public

Right of Access: Canadian citizen, a permanent resident of Canada or Individual/corporation currently present in Canada

Method of Delivery: E-mail

Act & Record Selection

Act: Privacy Act / Access to Information Act - select this for GCMS notes for PA residing outside of Canada.

Language of records: English
Type of Records: Case Files
Requesting information for:
Surname (Family Name):
Given Name(s) (First Name):
Date of Birth (YYYY-MM-DD):
Client ID Number (####-####):
Type of Documents: Notes in Electronic File
File Type: Immigration file: permanent residence ( You can also request for Sponsorship File, if SA is delayed )
File Number:

Attach documents: Proof of access ( PR card, visa doc, or passport ), Consent Form.
Make payment ($5) and submit.

*NOTE* You do not have to be physically present in Canada to order your GCMS NOTES; However, you need to be either a Canadian Citizen or Permanent Resident in order to request notes on Applicant's behalf!
Ver
 

mrpkiam

Hero Member
Mar 22, 2017
223
34
Very useful info. But in which point of my application process is the best time to request notes?

Ver
When you have waited for 60 days or so and no movement on your file. Plus not sure if there is anything a person can do after notes other then wait more ? Those who ordered notes please feel free to chime in with regards to their actions if any after they received the notes, so others know what to expect and not to expect.
 
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Sue2017

Hero Member
Apr 30, 2017
232
211
Category........
FAM
Very useful info. But in which point of my application process is the best time to request notes?

Ver
I would order GCMS notes within 2-3 months of when Mississauga receives your application. I initially ordered notes because I never got the Schedule A request on GCKEY and panic mode set in, but according to the notes they sent the request;

The GCMS notes indicated all the times I called the call centre and stated I never received the schedule A request. A Call centre agent actually sent out a note to the Officer indicting I never received the request; but I ended up mailing out the Schedule A and saw that it was attached.

Now I'm on the second set of GCMS notes, they help me psychologically because this spousal sponsorship is a long, brutal process and months of waiting to begin my life with my husband is very hard but the notes help me see that they are working on my file and I'm not forgotten.
 

aerchan

Hero Member
Jan 23, 2017
490
91
my file have been moved to LVO couple days ago ecas says med received and gckey says pass... should i start ordering gcms notes just to see whats going on?
I would order GCMS notes within 2-3 months of when Mississauga receives your application. I initially ordered notes because I never got the Schedule A request on GCKEY and panic mode set in, but according to the notes they sent the request;

The GCMS notes indicated all the times I called the call centre and stated I never received the schedule A request. A Call centre agent actually sent out a note to the Officer indicting I never received the request; but I ended up mailing out the Schedule A and saw that it was attached.

Now I'm on the second set of GCMS notes, they help me psychologically because this spousal sponsorship is a long, brutal process and months of waiting to begin my life with my husband is very hard but the notes help me see that they are working on my file and I'm not forgotten.
 
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hb1975

Full Member
Apr 16, 2017
24
2
Hi!!! I needed some clarification on the consent form to be filled for the GCMS notes. It says separate consent form to be filled for each individual above 18 yrs age in your file.
Now the consenet form has a section B which asks for spouse name and signature. So is this enough or I need to fill another consent form for my wife where her name/signature comes in Section A.
 

platonus

Member
Jan 3, 2017
12
7
Guys,

Is it possible to order GCMS notes if I do not have anybody with citizenship or PR status in Canada ?
 

Romeoelvira27

Full Member
Jun 23, 2017
46
27
Dubai, United Arab Emirates
Category........
FAM
Visa Office......
London Visa Office
NOC Code......
n/a
App. Filed.......
19-05-2017
Doc's Request.
22-06-2017
Nomination.....
n/a
AOR Received.
22-06- 2017
IELTS Request
n/a
File Transfer...
31-07- 2017
Med's Request
n/a
Med's Done....
21-01- 2017
Interview........
n/a
I constantly keep seeing many people asking how to order gcms notes; although it's been answered hundreds of times on this forum. This is courtesy of Kinza_Bee and many other contributors on how to order GCMS NOTES!

How to apply GCMS / ATIP notes.
Only a person who is in Canada can request the notes. Get your sponsor to request on PA'S behalf!

If principal applicant is in Canada, he/she can request for himself and apply for free under Privacy Act.

If sponsor is requesting it on behalf of Principal applicant, you need consent form from PA and $5 fee. You can receive consent form from spouse via email and upload it. Apply under Access to Information Act.

It takes about 30 days to receive by email. It is a ~30 pages document (can be more than 30 pages)

Consent form:
http://www.cic.gc.ca/english/department/atip/form-imm5744.asp

Section A - Principal Applicant details
Section B - Sponsor's details
Section C - Sponsor's details

GCMS Notes:
http://www.cic.gc.ca/english/department/atip/requests-atip.asp

In above link, click Apply online, choose English , hit Next and accept the terms & conditions.

Next enter the below details:

Requester Information
Department: Citizenship and Immigration Canada

Title:
Family Name:
Given Name(s) (First Name):
Mailing Address:
Telephone No.:
E-mail Address:
Requesting information on your own behalf? Yes / No
Category of Requester: Member of the Public

Right of Access: Canadian citizen, a permanent resident of Canada or Individual/corporation currently present in Canada

Method of Delivery: E-mail

Act & Record Selection

Act: Privacy Act / Access to Information Act - select this for GCMS notes for PA residing outside of Canada.

Language of records: English
Type of Records: Case Files
Requesting information for:
Surname (Family Name):
Given Name(s) (First Name):
Date of Birth (YYYY-MM-DD):
Client ID Number (####-####):
Type of Documents: Notes in Electronic File
File Type: Immigration file: permanent residence ( You can also request for Sponsorship File, if SA is delayed )
File Number:

Attach documents: Proof of access ( PR card, visa doc, or passport ), Consent Form.
Make payment ($5) and submit.

*NOTE* You do not have to be physically present in Canada to order your GCMS NOTES; However, you need to be either a Canadian Citizen or Permanent Resident in order to request notes on Applicant's behalf!
thank you so much
 
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majesty

Hero Member
Feb 10, 2017
782
239
Category........
FAM
Visa Office......
Mexico
App. Filed.......
25-01-2017
AOR Received.
23-02-2017 (AOR 1); 26-05-2017 (AOR2)
File Transfer...
13/03/2017
Med's Done....
30-07-2016 (Passed)
I would order GCMS notes within 2-3 months of when Mississauga receives your application. I initially ordered notes because I never got the Schedule A request on GCKEY and panic mode set in, but according to the notes they sent the request;

The GCMS notes indicated all the times I called the call centre and stated I never received the schedule A request. A Call centre agent actually sent out a note to the Officer indicting I never received the request; but I ended up mailing out the Schedule A and saw that it was attached.

Now I'm on the second set of GCMS notes, they help me psychologically because this spousal sponsorship is a long, brutal process and months of waiting to begin my life with my husband is very hard but the notes help me see that they are working on my file and I'm not forgotten.
We are on our 3rd set of notes. It is painfully slow, this process. We are almost at the 9 month mark since we sent in our application and yes blah blah blah we are still within normal processing time. However it doesn't help that you see almost everyone else who applied from different VO's at about the same time as us already have gotten their PR. There is basically only about half a dozen people left from January who applied who are still on this forum and people who applied from March and April getting their PR's now, so it is so depressing for us.

To make matters worse, I can't see my spouse because he has this awful job he can't quit where he is on call all the time and when he tries to take vacation time, they will surely call him and he has to go in to fix problems. Therefore we have not seen each other for 9 months. He doesn't dare to quit his job because he knows when he gets to Canada, it will be a while before he finds a half decent job because they don't recognize his credentials from his home country and hence he will have to go back to school, so he needs to save money.

So yes the only thing keeping us sane is to order GCMS notes, which is also a painful process because you have to wait one month to get them and now it seems it is more than one month because so many people order them all because the VO's don't communicate with what is happening for months on end. This is one of the major flaws in this whole process that needs to be fixed. I am sure people will gladly pay extra for them to hire some high school graduate to enter into GCKey what the status of their application is and so they don't have to order these notes and call IRCC call centre or contact their MP's. We already pay an arm and a leg to go through this process ... (Immigration consultants, lawyers etc.) Not to mention we also pay for the notes. Someone please start a petition to lobby for these simple changes!
 

Mrschino

Hero Member
Feb 20, 2016
219
11
Category........
Visa Office......
Mexico
Job Offer........
Pre-Assessed..
App. Filed.......
20-03-2015
Doc's Request.
13-01-2016
AOR Received.
None...
File Transfer...
24-05-2015
Med's Request
17-02-2016
Med's Done....
19-01-2015
Interview........
Waived
Passport Req..
14-03-16
LANDED..........
16-04-16
Does anybody know if I can still order notes? Husband has been in Canada over a year, but just curious to see what was said in our notes (no interview or additional papers needed to be sent in, and process was complete in less than a year, so just curious as to why!)
 
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mrpkiam

Hero Member
Mar 22, 2017
223
34
Does anybody know if I can still order notes? Husband has been in Canada over a year, but just curious to see what was said in our notes (no interview or additional papers needed to be sent in, and process was complete in less than a year, so just curious as to why!)
Not following your question. did you order notes and it said all was done ? or you asking if notes are worth ordering ? Yes you can still order notes but if your process is already completed why would you want to order notes ?
 

jdCanadian

Star Member
Jun 22, 2017
66
6
Does anybody know if I can still order notes? Husband has been in Canada over a year, but just curious to see what was said in our notes (no interview or additional papers needed to be sent in, and process was complete in less than a year, so just curious as to why!)
You beat me to it! I want to do this too after everything has been processed. Please do keep me posted in case you indeed request GCMS notes.
 

Deep1

Star Member
Apr 25, 2016
115
4
Toronto
Hi
I am Canadian citizen and applied for my wife sponsorship.
I am thinking to apply for GCMS Notes, but I have representative in my files, can I apply GCMS notes as sponsor for spouse .

it would not impact to my file? or do my representative have to apply for GCMS Notes,