Dear all/ Mr. eemmoo1
OP 6
8.5. Procedure - Final determination of eligibility for processing
If the applicant submits a complete application and supporting documents, replace the CIO file
number with a visa office file number. Please refer to “Information about CAIPS release 40.2”
Appendix B of OB 120.
It is essential to follow the instructions above in order to identify cases in which complete
applications and supporting documents are received. It is necessary to identify these cases for
reporting and evaluation purposes.
Before placing the application into processing, review the information on the file and determine
whether it meets the criteria in the Ministerial Instructions. To be eligible for processing under
these Instructions, the applicant must qualify under one of the three categories described in the
Ministerial Instructions (see section 7.2 for further details).
The visa office assesses the applicant's submission as is. Visa officers should proceed directly to
a final determination against the MI. If the application is determined to be eligible for processing,
the case should proceed directly to selection decision based on the information on file. No followup
request for missing documents related to selection is required (please see section 11.10 for
information about the one exception to this instruction).
Any documents or information required to complete the admissibility review should be requested
once SELDEC is passed. Missing admissibility documents should not hold up the final
determination of eligibility or selection review.
If the applicant's submission is insufficient to determine that the application is eligible for
processing, a negative determination of eligibility should be rendered. The sample letter in
Appendix D
After a negative final determination of eligibility, the file is closed. A negative determination is final
as of the date of the letter informing the applicant of the negative final determination. Applicants
who submit anything after such a letter has been sent should be informed that they may submit a
new application to the CIO.
should be sent to applicants who receive a negative final determination of eligibility for
processing based on what they submitted within the 120-day deadline.
Note: Any documents received and added to the file prior to the date of the letter, regardless of whether
or not the 120 days have elapsed, must be considered.Visa offices cannot refuse to consider
submissions made after 120 days, if the letters in either Appendix D or E have not been sent. It is
therefore important to produce the BF reports, make the final determination of eligibility and send the
letters promptly
