+1(514) 937-9445 or Toll-free (Canada & US) +1 (888) 947-9445

OLD IN PROCESS VS NEW IN PROCESS ON ECAS EXPLAINED

preetiv

Hero Member
May 4, 2015
301
31
Mumbai
Category........
Visa Office......
ndvo
Job Offer........
Pre-Assessed..
App. Filed.......
30-06-2014
AOR Received.
22-8-2014
File Transfer...
2-09-2014
Med's Request
upfront
Med's Done....
29-08-2014
Interview........
waived
Passport Req..
hope so soon by God's grace
VISA ISSUED...
crossing fingers
Hello Everyone,
Omg!!! Moment for me. Finally, I got to see the golden e-mail in my mail box yesterday.My journey with my visa office has almost come to an end. :D Sorry for the late post. Firstly I’m thankful to God who showed me the way to forum.

I thought I should share my experience how I organized my application and got my interview waived which will be helpful for new applicants who are gonna apply for spouse visa.

At the end, I would like to summarize few tips I got from the forum. I just hope this will help you all.

Firstly, I’ll start with the application package. Our main aim and goal is to prove the visa officer (in PR SPOUSE SPONSOR VISA) that relationship is genuine and our interview should be waived. This can only be done by sending the visa officer a full fledge complete and a neat application package and ensure that they don’t have single question or doubts in their mind.

It took me almost 2 full months to complete the package. Ugggggghhhhhhhh
1. Checklist. India [IMM 3904] Guide you on the application and needs to be send along with application
2. The application forms and documents should be completed, neatly signed (missing signs will lead to rejection of application in most of the cases) and should be very well organized ,here we go :
• Envelope 1: Sponsor forms and supporting documents. (which will be processed in Canada time taken for processing 56 days as on 2015)
• Envelope 2: Sponsored persons form and supporting documents. (which will be processed in India { our great NDVO} time taken for processing 17 months (In India)as on 2015)
• Envelope 3: Proof for genuine relationship
• Envelope 4: Fees receipt
Link for the application forms for both sponsor and for sponsored person
http://www.cic.gc.ca/english/information/applications/fc.asp
(Note: The above 4 packages were put into a long expanding cover and I mailed to my hubby in Canada)
3. Each of the envelopes should be neatly labeled and should provide the supporting documents.

Envelope 1: Sponsor form

 Table Of contents
 All the required application form for Sponsor should be filled up and neatly signed (DON’T MISS OUT THE SIGNATURE COLUMN AND DON’T OMIT ANY QUESTIONS)
 Sponsors supporting documents includes passport copy, pr card, company appointment letter, salary slip (last 6 months), house rental receipt and letter from house owner, option C,bank statements, and income tax statements.
The above supporting documents help to prove to the Canadian embassy that sponsor lives in Canada and is eligible for sponsorship.

Envelope 2: Sponsored spouse forms (Applicant)

 Table of Contents.
 All the required application form for Sponsored (applicant) should be filled up and neatly signed [no overwriting] (DON’T MISS OUT SIGNATURE COLUMN AND DON’T OMIT ANY QUESTIONS)
 Applicants supporting documents includes passport copy, development of relationships (trips, dates, tickets), wedding ceremony, wedding reception, honeymoon pics,proof of stay (house docs where I stayed,eb bill),documents of work location if you had worked (company appointment letter, salary slip (last 6 months), bank statements and income tax statements).

Envelope 3: Proof of genuine relationship

 Table of Contents.
 I had divided into 3 main sections:
 Photos
 Communication
 Documents

Photos:

Photos shows are relationship from the day I met until our latest photos:
1. Our first family trip (the day when I met him).
2. Engagement Photos
3. Wedding Photos of each ceremony (almost 60-70 photos)
4. Photos of gifts that he gave me for the first time.
5. Photos that we took during the wedding shopping
6. Post wedding photos (grahpravesh)
7. Photos of Trips that we took after wedding.
8. Wedding Teaser link (1 min video)
Almost around 200 photos. I categorized my photos according to the time line of my relationship and used an envelope (i.e. one envelope for each event with description)
Please note:Also send photos that you had taken with your relatives and friends.
Communication: (From the day I met till the latest)
1. Phone Bills
2. What’s app chats
3. Facebook calling
4. Email’s we exchanged
5. Our facebook links (the likes and comments we got from our friends and relatives for engagement and wedding)
Documents:
1. Marriage certificate.
2.Wedding card [actual copy] (from both sponsor and applicant) (IF THE WEDDING CARD IS IN REGIONAL LANGUAGE NEED TO GET IT TRANSLATED IN ENGLISH FROM AN ADVOCATE AND GET THE AFFIDAVIT FROM THE ADVOCATE STATING HE HAS DONE TRANSLATION FOR YOU )
3. Movie Tickets
4. Joint Bank account (Passbook)
5. Trips (Boarding passes, flight tickets, hotel bills)
6. Bills of wedding contracts (wedding hall receipts, photography bills, stage decorator’s bills, caterers etc).

Envelope 4: Fees Receipt


Spouse applicant 550 cad
Rprf (Landing fees) 490 cad
Both the fees please pay UPFRONT and sent the hardcopy to both the office [Mississauga and NDVO]


3 important documents that I had gone for upfront:

1. Original Police clearance certificate need to be sent along with the application.
2. Medicals go for upfront the moment you get your UCI no and when your file is transferred to NDVO (this the best time to sent the medicals as you can avoid doing re-medicals, while sending the application package write a letter stating that you are not sending the medicals as you don’t have the UCI no)
3. RPRF (Landing Fees) please pay upfront and sent the hardcopy along with the application form [By chance, if the application gets rejected not to worry they will refund the landing fees so no problem in paying the landing fees and sent along with the application]

All the photo copies of documents need notary attestation

Wish you luck in getting your application done, though its stressful I’m sure you will enjoy it

Some useful information’s which I have understood from this forum and also as per my experience:

1. Go for upfront of medicals once your file is transferred to NDVO (i.e. when you get AOR) in order to avoid re-medicals. Also inform the embassy the same while sending the application package.
2. Don’t for get to pay the landing fees (RPRF)upfront
3. Once the file is transferred to NDVO it takes minimum 7 to 8 months to get the PPR request only if the application package is complete. If they ask for additional docs or interview it is sure shot 12 to 17 months.
4. Apply for the GCMS NOTES in the 8th month from the date you get the AOR in order to know the status of application.
5. In Gcms notes you would have noticed due date. Due date is the date that the file will be looked at again, assessed and reviewed by the officer. S/he will check if anything is lacking, any documents to be asked or if the decisions need to be made. It’s a reminder tool to the processing officers
6. MP enquiry also helps. Here is the link to find out your area MP
http://www.parl.gc.ca/Parliamentarians/en/Constituencies/FindMP?textCriteria=%20burnaby
7. Please do not sent additional documents or upfront of re medicals without any request from NDVO. At times it delays the process.

8. Here is the e-mail id for case review

case-review-im-enquiry@cic.gc.ca

You can also e-mail to the above ID

a) If the application got rejected without any valid reason.
b) If the processing time has crossed 17 months from the day the file been transferred to NDVO.

9. Time frame:
 If your application is complete you can expect your visa within 6 to 8 months of time (Pls note it also depends upon the backlog)
 In case of additional documents or re- medicals 12 to 14 months of time.
 For people those who have interview its 15 to 18 months of time (18 months cause at times medicals get expired they take 2 months to update re medicals results and issue file).Rather I would suggest those who have got interview go for upfront of re medicals 1 month before the interview and e mail it to both NDVO and Case enquiry e mail so that they process the visa quickly after interview.

Working style of NDVO

a) Application received date they usually mark the date when the application was send to Canada where they go through the sponsors details (i.e Assessment of sponsor)
b) Once the file has been transferred to the applicants (sponsored person’s) visa office they send the acknowledgement of receipt (AOR) where they ask for RPRF (landing fees) and PCC then the file goes in process
In process for NDVO
i. Old In Process - Till last year an applicant got In Process when they had cleared their eligibility criteria( i.e interview waiver)
ii. New In process – Once the file has been transferred to the applicants Visa office the file goes in process (where it says application has been received by the visa officer and they will send an acknowledgement of receipt)
iii. At times the AOR and In Process dates will be same.
Here is the link for reference:
https://services3.cic.gc.ca/ecas/redir.do?redir=app_perm_fam&lang=en&app=
c) Medicals – They update the medicals in ecas only when an applicant have passed their medical examination
d) The file will be In process till
i. Eligibility
ii. Medicals
iii. Background checks like (criminality, security and RFV checks)
Are completed (At times, Eligibility checks and Medical check goes hand in hand)
e) VO might also ask for additional documents to have a better clarity on the file. (Not in all cases)
f) As far as Re-Medicals are concerned, The VO extends the medicals for 3 months for an applicant to land in Canada (this happens only when all the checks are completed). Here is the link for your reference:
http://www.cic.gc.ca/english/resources/tools/medic/assess/cert.asp

If an applicant has got their re-medicals it means that all the checks like (eligibility, medicals, criminality and RFV) has been cleared and a sure shot that applicant is through and can expect PPR and DM any time (In a very rare case, during the final review if VO has a doubt on your file they might call for interview).
g) Decision Made – After completion all the above steps its Decision Made on the file 



VO working style (In short):

Eligibility-
Where they check the genuineness of marriage.
Medicals –
(a) physical examination;
(b) mental examination;
(c) review of past medical history;
(d) laboratory test;
(e) diagnostic test; and
(f) medical assessment of records respecting the applicant.

Security and Criminality –

Here is the link for back ground checks (Security and Criminality Check) given by cic

http://fas.org/asmp/campaigns/control/Canadianexemptionsfoia/FOIA_4_22_05/P5HX.pdf
Time duration differs from case to case for eg, no of countries lived in (more than 6 months),any crimes committed etc and these checks are done usually in groups

RFV Checks –

In RFV Check, they mainly look out for
i. Fees Receipt (RPRF)
ii. House Address

So once we pass all these checks our file will be in Final review Queue and we’ll get a status update as decision made.

Re-Medicals:

Chest xray,height, weight,eye test,Bp check,general check up with doctor
All that you need for re medicals is
1.passport and copies of passport
2.2 photographs
3.the e mail that's been send by medical immigration officer
4. The attachment (re assessment form) you can find them in the e-mail



How To Apply For GCMS Notes:

Use this url for more information : http://www.cic.gc.ca/english/department/atip/requests-atip.asp

On the above url,

1) Choose Apply Online and 2) Click on Apply online again
3) Select English and you will be redirected to a page where it has faqs.
4) At the end of the page,
5) Click next
6) Check the box I have read, understood and agree with the above Privacy
7) Notice and Click Continue
Cool Select Citizenship and Immigration Canada option under *Please select the Department where you would like to submit an Access to Information or Privacy request dropdown
Your relative will need to fill out the information as asked on that page. Click Continue
9) Select Access to Information under *What type of information are you requesting? dropdown
Select Case files under *Which type of records do you wish to request? dropdown
10) You will need to fill out your information. Select Notes in Electronic File under *What type of information would you like to request?
Under File Type, Select Immigration file : Permanent Residence. Click Continue
11) You will need to fill out a consent form. This form is available at http://www.cic.gc.ca/english/pdf/kits/forms/IMM5744E.pdf , Print the form and fill out the information. you and spouse must sign mandatory if you are married. Also make sure you include your relatives information. Once signed and filled out. Scan and Attach the copy. Click Continue
12) You will get to the screen where you need to validate the information you provided
Check the box I certify that the information provided is true and wish to submit this request. and Click Continue. You will leave the government web site and will be redirected to a secure and trusted third party web site (E-xact Transactions Ltd.) where your payment will be processed. Your name, credit card number, credit card expiry date, credit card security code (CVV2) will be collected in order to process your payment. after you submit your request, an acknowledgement e-mail, along with a copy of your payment receipt, will be sent directly to the e-mail address provided .
Within 30 days of time we get the GCMS notes in case if the timeline has crossed you can e-mail to the below id
ATIP-AIPRP@cic.gc.ca

If the processing time has crossed follow the 3 steps:

1. Gcms notes which will help you to get clear picture of the file here is the link
2. Mp enquiry which will help to draw the attention towards your application
3. Case specific enquiry

Passport Submission:
Link For Canadian VFS Office In India:
http://www.vfsglobal.ca/canada/india
a) Passport
b) 2 photos Link for spec : http://www.cic.gc.ca/english/pdf/kits/guides/3998E_tempA.pdf
c) E mail send by embassy

Check lists at the time of immigration: (2 copies)

Pass port with visa stamp
Copr papers (xerox copy )
B4 and b4a forms (VALUE AND TOTALED)(2 copies of list items accompanying and list of goods to be followed) fill it and get it printed
3 Passport size Photographs
Need to take the photos of jewellery, silvers (2 copies)
Bills of each article. (Silver and gold) (2 copies)
Pof ( cash,draft,latest bank statements) if any
Address application form that will be provided at the airport
pen

B4/B4A form:
Make 2 copies of the b4 form
http://www.canadavisa.com/canada-immigration-discussion-board/form-b4-goods-to-followaccompanying-list-how-to-t44793.0.html


ALL THE VERY BEST

:) :D "PATIENCE IS THE KEY TO SUCCESS" :) :D
 

CANzanillo

Hero Member
Aug 20, 2014
689
30
Calgary, Alberta
Category........
Visa Office......
CPC Miss/Mexico City
Job Offer........
Pre-Assessed..
App. Filed.......
19-01-2015
Doc's Request.
14-09-2015 including PGR submitted 07/10/2015
AOR Received.
AOR 20-03-2015 - SA 24-03-2015 confirmed by phone 27-03-2015. AOR2 received 14-09-2015
File Transfer...
...within a month I was told - Update 22-04-2015 - was told my file transferred to MCVO on 20/04/2015
Med's Request
Upfront/Extended for one year to 12/01/2016
Med's Done....
16-12-2014
Interview........
Waived Thank God!
Passport Req..
03-12-2015
VISA ISSUED...
09-12-2015
LANDED..........
20-12-2015. PR Card Rec'd Feb 20, 2016
preetiv said:
Hello Everyone,
Omg!!! Moment for me. Finally, I got to see the golden e-mail in my mail box yesterday.My journey with my visa office has almost come to an end. :D Sorry for the late post. Firstly I’m thankful to God who showed me the way to forum.

I thought I should share my experience how I organized my application and got my interview waived which will be helpful for new applicants who are gonna apply for spouse visa.

At the end, I would like to summarize few tips I got from the forum. I just hope this will help you all.

Firstly, I’ll start with the application package. Our main aim and goal is to prove the visa officer (in PR SPOUSE SPONSOR VISA) that relationship is genuine and our interview should be waived. This can only be done by sending the visa officer a full fledge complete and a neat application package and ensure that they don’t have single question or doubts in their mind.

It took me almost 2 full months to complete the package. Ugggggghhhhhhhh
1. Checklist. India [IMM 3904] Guide you on the application and needs to be send along with application
2. The application forms and documents should be completed, neatly signed (missing signs will lead to rejection of application in most of the cases) and should be very well organized ,here we go :
• Envelope 1: Sponsor forms and supporting documents. (which will be processed in Canada time taken for processing 56 days as on 2015)
• Envelope 2: Sponsored persons form and supporting documents. (which will be processed in India { our great NDVO} time taken for processing 17 months (In India)as on 2015)
• Envelope 3: Proof for genuine relationship
• Envelope 4: Fees receipt
Link for the application forms for both sponsor and for sponsored person
http://www.cic.gc.ca/english/information/applications/fc.asp
(Note: The above 4 packages were put into a long expanding cover and I mailed to my hubby in Canada)
3. Each of the envelopes should be neatly labeled and should provide the supporting documents.

Envelope 1: Sponsor form

 Table Of contents
 All the required application form for Sponsor should be filled up and neatly signed (DON’T MISS OUT THE SIGNATURE COLUMN AND DON’T OMIT ANY QUESTIONS)
 Sponsors supporting documents includes passport copy, pr card, company appointment letter, salary slip (last 6 months), house rental receipt and letter from house owner, option C,bank statements, and income tax statements.
The above supporting documents help to prove to the Canadian embassy that sponsor lives in Canada and is eligible for sponsorship.

Envelope 2: Sponsored spouse forms (Applicant)

 Table of Contents.
 All the required application form for Sponsored (applicant) should be filled up and neatly signed [no overwriting] (DON’T MISS OUT SIGNATURE COLUMN AND DON’T OMIT ANY QUESTIONS)
 Applicants supporting documents includes passport copy, development of relationships (trips, dates, tickets), wedding ceremony, wedding reception, honeymoon pics,proof of stay (house docs where I stayed,eb bill),documents of work location if you had worked (company appointment letter, salary slip (last 6 months), bank statements and income tax statements).

Envelope 3: Proof of genuine relationship

 Table of Contents.
 I had divided into 3 main sections:
 Photos
 Communication
 Documents

Photos:

Photos shows are relationship from the day I met until our latest photos:
1. Our first family trip (the day when I met him).
2. Engagement Photos
3. Wedding Photos of each ceremony (almost 60-70 photos)
4. Photos of gifts that he gave me for the first time.
5. Photos that we took during the wedding shopping
6. Post wedding photos (grahpravesh)
7. Photos of Trips that we took after wedding.
8. Wedding Teaser link (1 min video)
Almost around 200 photos. I categorized my photos according to the time line of my relationship and used an envelope (i.e. one envelope for each event with description)
Please note:Also send photos that you had taken with your relatives and friends.
Communication: (From the day I met till the latest)
1. Phone Bills
2. What’s app chats
3. Facebook calling
4. Email’s we exchanged
5. Our facebook links (the likes and comments we got from our friends and relatives for engagement and wedding)
Documents:
1. Marriage certificate.
2.Wedding card [actual copy] (from both sponsor and applicant) (IF THE WEDDING CARD IS IN REGIONAL LANGUAGE NEED TO GET IT TRANSLATED IN ENGLISH FROM AN ADVOCATE AND GET THE AFFIDAVIT FROM THE ADVOCATE STATING HE HAS DONE TRANSLATION FOR YOU )
3. Movie Tickets
4. Joint Bank account (Passbook)
5. Trips (Boarding passes, flight tickets, hotel bills)
6. Bills of wedding contracts (wedding hall receipts, photography bills, stage decorator’s bills, caterers etc).

Envelope 4: Fees Receipt


Spouse applicant 550 cad
Rprf (Landing fees) 490 cad
Both the fees please pay UPFRONT and sent the hardcopy to both the office [Mississauga and NDVO]


3 important documents that I had gone for upfront:

1. Original Police clearance certificate need to be sent along with the application.
2. Medicals go for upfront the moment you get your UCI no and when your file is transferred to NDVO (this the best time to sent the medicals as you can avoid doing re-medicals, while sending the application package write a letter stating that you are not sending the medicals as you don’t have the UCI no)
3. RPRF (Landing Fees) please pay upfront and sent the hardcopy along with the application form [By chance, if the application gets rejected not to worry they will refund the landing fees so no problem in paying the landing fees and sent along with the application]

All the photo copies of documents need notary attestation

Wish you luck in getting your application done, though its stressful I’m sure you will enjoy it

Some useful information’s which I have understood from this forum and also as per my experience:

1. Go for upfront of medicals once your file is transferred to NDVO (i.e. when you get AOR) in order to avoid re-medicals. Also inform the embassy the same while sending the application package.
2. Don’t for get to pay the landing fees (RPRF)upfront
3. Once the file is transferred to NDVO it takes minimum 7 to 8 months to get the PPR request only if the application package is complete. If they ask for additional docs or interview it is sure shot 12 to 17 months.
4. Apply for the GCMS NOTES in the 8th month from the date you get the AOR in order to know the status of application.
5. In Gcms notes you would have noticed due date. Due date is the date that the file will be looked at again, assessed and reviewed by the officer. S/he will check if anything is lacking, any documents to be asked or if the decisions need to be made. It’s a reminder tool to the processing officers
6. MP enquiry also helps. Here is the link to find out your area MP
http://www.parl.gc.ca/Parliamentarians/en/Constituencies/FindMP?textCriteria=%20burnaby
7. Please do not sent additional documents or upfront of re medicals without any request from NDVO. At times it delays the process.

8. Here is the e-mail id for case review

case-review-im-enquiry@cic.gc.ca

You can also e-mail to the above ID

a) If the application got rejected without any valid reason.
b) If the processing time has crossed 17 months from the day the file been transferred to NDVO.

9. Time frame:
 If your application is complete you can expect your visa within 6 to 8 months of time (Pls note it also depends upon the backlog)
 In case of additional documents or re- medicals 12 to 14 months of time.
 For people those who have interview its 15 to 18 months of time (18 months cause at times medicals get expired they take 2 months to update re medicals results and issue file).Rather I would suggest those who have got interview go for upfront of re medicals 1 month before the interview and e mail it to both NDVO and Case enquiry e mail so that they process the visa quickly after interview.

Working style of NDVO

a) Application received date they usually mark the date when the application was send to Canada where they go through the sponsors details (i.e Assessment of sponsor)
b) Once the file has been transferred to the applicants (sponsored person’s) visa office they send the acknowledgement of receipt (AOR) where they ask for RPRF (landing fees) and PCC then the file goes in process
In process for NDVO
i. Old In Process - Till last year an applicant got In Process when they had cleared their eligibility criteria( i.e interview waiver)
ii. New In process – Once the file has been transferred to the applicants Visa office the file goes in process (where it says application has been received by the visa officer and they will send an acknowledgement of receipt)
iii. At times the AOR and In Process dates will be same.
Here is the link for reference:
https://services3.cic.gc.ca/ecas/redir.do?redir=app_perm_fam&lang=en&app=
c) Medicals – They update the medicals in ecas only when an applicant have passed their medical examination
d) The file will be In process till
i. Eligibility
ii. Medicals
iii. Background checks like (criminality, security and RFV checks)
Are completed (At times, Eligibility checks and Medical check goes hand in hand)
e) VO might also ask for additional documents to have a better clarity on the file. (Not in all cases)
f) As far as Re-Medicals are concerned, The VO extends the medicals for 3 months for an applicant to land in Canada (this happens only when all the checks are completed). Here is the link for your reference:
http://www.cic.gc.ca/english/resources/tools/medic/assess/cert.asp

If an applicant has got their re-medicals it means that all the checks like (eligibility, medicals, criminality and RFV) has been cleared and a sure shot that applicant is through and can expect PPR and DM any time (In a very rare case, during the final review if VO has a doubt on your file they might call for interview).
g) Decision Made – After completion all the above steps its Decision Made on the file 



VO working style (In short):

Eligibility-
Where they check the genuineness of marriage.
Medicals –
(a) physical examination;
(b) mental examination;
(c) review of past medical history;
(d) laboratory test;
(e) diagnostic test; and
(f) medical assessment of records respecting the applicant.

Security and Criminality –

Here is the link for back ground checks (Security and Criminality Check) given by cic

http://fas.org/asmp/campaigns/control/Canadianexemptionsfoia/FOIA_4_22_05/P5HX.pdf
Time duration differs from case to case for eg, no of countries lived in (more than 6 months),any crimes committed etc and these checks are done usually in groups

RFV Checks –

In RFV Check, they mainly look out for
i. Fees Receipt (RPRF)
ii. House Address

So once we pass all these checks our file will be in Final review Queue and we’ll get a status update as decision made.

Re-Medicals:

Chest xray,height, weight,eye test,Bp check,general check up with doctor
All that you need for re medicals is
1.passport and copies of passport
2.2 photographs
3.the e mail that's been send by medical immigration officer
4. The attachment (re assessment form) you can find them in the e-mail



How To Apply For GCMS Notes:

Use this url for more information : http://www.cic.gc.ca/english/department/atip/requests-atip.asp

On the above url,

1) Choose Apply Online and 2) Click on Apply online again
3) Select English and you will be redirected to a page where it has faqs.
4) At the end of the page,
5) Click next
6) Check the box I have read, understood and agree with the above Privacy
7) Notice and Click Continue
Cool Select Citizenship and Immigration Canada option under *Please select the Department where you would like to submit an Access to Information or Privacy request dropdown
Your relative will need to fill out the information as asked on that page. Click Continue
9) Select Access to Information under *What type of information are you requesting? dropdown
Select Case files under *Which type of records do you wish to request? dropdown
10) You will need to fill out your information. Select Notes in Electronic File under *What type of information would you like to request?
Under File Type, Select Immigration file : Permanent Residence. Click Continue
11) You will need to fill out a consent form. This form is available at http://www.cic.gc.ca/english/pdf/kits/forms/IMM5744E.pdf , Print the form and fill out the information. you and spouse must sign mandatory if you are married. Also make sure you include your relatives information. Once signed and filled out. Scan and Attach the copy. Click Continue
12) You will get to the screen where you need to validate the information you provided
Check the box I certify that the information provided is true and wish to submit this request. and Click Continue. You will leave the government web site and will be redirected to a secure and trusted third party web site (E-xact Transactions Ltd.) where your payment will be processed. Your name, credit card number, credit card expiry date, credit card security code (CVV2) will be collected in order to process your payment. after you submit your request, an acknowledgement e-mail, along with a copy of your payment receipt, will be sent directly to the e-mail address provided .
Within 30 days of time we get the GCMS notes in case if the timeline has crossed you can e-mail to the below id
ATIP-AIPRP@cic.gc.ca

If the processing time has crossed follow the 3 steps:

1. Gcms notes which will help you to get clear picture of the file here is the link
2. Mp enquiry which will help to draw the attention towards your application
3. Case specific enquiry

Passport Submission:
Link For Canadian VFS Office In India:
http://www.vfsglobal.ca/canada/india
a) Passport
b) 2 photos Link for spec : http://www.cic.gc.ca/english/pdf/kits/guides/3998E_tempA.pdf
c) E mail send by embassy

Check lists at the time of immigration: (2 copies)

Pass port with visa stamp
Copr papers (xerox copy )
B4 and b4a forms (VALUE AND TOTALED)(2 copies of list items accompanying and list of goods to be followed) fill it and get it printed
3 Passport size Photographs
Need to take the photos of jewellery, silvers (2 copies)
Bills of each article. (Silver and gold) (2 copies)
Pof ( cash,draft,latest bank statements) if any
Address application form that will be provided at the airport
pen

B4/B4A form:
Make 2 copies of the b4 form
http://www.canadavisa.com/canada-immigration-discussion-board/form-b4-goods-to-followaccompanying-list-how-to-t44793.0.html


ALL THE VERY BEST

:) :D "PATIENCE IS THE KEY TO SUCCESS" :) :D
Thank you preetiv!

This is an excellent detailed post and will be especially helpful for people who are preparing their applications.

I would only add that people refer to their specific Visa Office Forum Thread for more specific information on the subtle differences in how their Visa Office operates. I would also suggest people be very detailed in completing the application forms. Use extra pages to thoroughly explain details, that to you seem unimportant! For example, my wife, the sponsored spouse, was asked for an updated Schedule A due to a 10 month trip we took together. In hindsight we should have but very detailed description in the "Activities" section to eliminate any doubt in the officers mind. So, just be very detailed, add letters of explanation as well so everything is clear in the officers mind!

With your permission I'D like to repost this in the Mexico VO thread.

Thank you very much!
 

tony000

Hero Member
Jul 29, 2015
626
19
preetiv said:
Hello Everyone,
Omg!!! Moment for me. Finally, I got to see the golden e-mail in my mail box yesterday.My journey with my visa office has almost come to an end. :D Sorry for the late post. Firstly I’m thankful to God who showed me the way to forum.

I thought I should share my experience how I organized my application and got my interview waived which will be helpful for new applicants who are gonna apply for spouse visa.

At the end, I would like to summarize few tips I got from the forum. I just hope this will help you all.

Firstly, I’ll start with the application package. Our main aim and goal is to prove the visa officer (in PR SPOUSE SPONSOR VISA) that relationship is genuine and our interview should be waived. This can only be done by sending the visa officer a full fledge complete and a neat application package and ensure that they don’t have single question or doubts in their mind.

It took me almost 2 full months to complete the package. Ugggggghhhhhhhh
1. Checklist. India [IMM 3904] Guide you on the application and needs to be send along with application
2. The application forms and documents should be completed, neatly signed (missing signs will lead to rejection of application in most of the cases) and should be very well organized ,here we go :
• Envelope 1: Sponsor forms and supporting documents. (which will be processed in Canada time taken for processing 56 days as on 2015)
• Envelope 2: Sponsored persons form and supporting documents. (which will be processed in India { our great NDVO} time taken for processing 17 months (In India)as on 2015)
• Envelope 3: Proof for genuine relationship
• Envelope 4: Fees receipt
Link for the application forms for both sponsor and for sponsored person
http://www.cic.gc.ca/english/information/applications/fc.asp
(Note: The above 4 packages were put into a long expanding cover and I mailed to my hubby in Canada)
3. Each of the envelopes should be neatly labeled and should provide the supporting documents.

Envelope 1: Sponsor form

 Table Of contents
 All the required application form for Sponsor should be filled up and neatly signed (DON’T MISS OUT THE SIGNATURE COLUMN AND DON’T OMIT ANY QUESTIONS)
 Sponsors supporting documents includes passport copy, pr card, company appointment letter, salary slip (last 6 months), house rental receipt and letter from house owner, option C,bank statements, and income tax statements.
The above supporting documents help to prove to the Canadian embassy that sponsor lives in Canada and is eligible for sponsorship.

Envelope 2: Sponsored spouse forms (Applicant)

 Table of Contents.
 All the required application form for Sponsored (applicant) should be filled up and neatly signed [no overwriting] (DON’T MISS OUT SIGNATURE COLUMN AND DON’T OMIT ANY QUESTIONS)
 Applicants supporting documents includes passport copy, development of relationships (trips, dates, tickets), wedding ceremony, wedding reception, honeymoon pics,proof of stay (house docs where I stayed,eb bill),documents of work location if you had worked (company appointment letter, salary slip (last 6 months), bank statements and income tax statements).

Envelope 3: Proof of genuine relationship

 Table of Contents.
 I had divided into 3 main sections:
 Photos
 Communication
 Documents

Photos:

Photos shows are relationship from the day I met until our latest photos:
1. Our first family trip (the day when I met him).
2. Engagement Photos
3. Wedding Photos of each ceremony (almost 60-70 photos)
4. Photos of gifts that he gave me for the first time.
5. Photos that we took during the wedding shopping
6. Post wedding photos (grahpravesh)
7. Photos of Trips that we took after wedding.
8. Wedding Teaser link (1 min video)
Almost around 200 photos. I categorized my photos according to the time line of my relationship and used an envelope (i.e. one envelope for each event with description)
Please note:Also send photos that you had taken with your relatives and friends.
Communication: (From the day I met till the latest)
1. Phone Bills
2. What’s app chats
3. Facebook calling
4. Email’s we exchanged
5. Our facebook links (the likes and comments we got from our friends and relatives for engagement and wedding)
Documents:
1. Marriage certificate.
2.Wedding card [actual copy] (from both sponsor and applicant) (IF THE WEDDING CARD IS IN REGIONAL LANGUAGE NEED TO GET IT TRANSLATED IN ENGLISH FROM AN ADVOCATE AND GET THE AFFIDAVIT FROM THE ADVOCATE STATING HE HAS DONE TRANSLATION FOR YOU )
3. Movie Tickets
4. Joint Bank account (Passbook)
5. Trips (Boarding passes, flight tickets, hotel bills)
6. Bills of wedding contracts (wedding hall receipts, photography bills, stage decorator’s bills, caterers etc).

Envelope 4: Fees Receipt


Spouse applicant 550 cad
Rprf (Landing fees) 490 cad
Both the fees please pay UPFRONT and sent the hardcopy to both the office [Mississauga and NDVO]


3 important documents that I had gone for upfront:

1. Original Police clearance certificate need to be sent along with the application.
2. Medicals go for upfront the moment you get your UCI no and when your file is transferred to NDVO (this the best time to sent the medicals as you can avoid doing re-medicals, while sending the application package write a letter stating that you are not sending the medicals as you don’t have the UCI no)
3. RPRF (Landing Fees) please pay upfront and sent the hardcopy along with the application form [By chance, if the application gets rejected not to worry they will refund the landing fees so no problem in paying the landing fees and sent along with the application]

All the photo copies of documents need notary attestation

Wish you luck in getting your application done, though its stressful I’m sure you will enjoy it

Some useful information’s which I have understood from this forum and also as per my experience:

1. Go for upfront of medicals once your file is transferred to NDVO (i.e. when you get AOR) in order to avoid re-medicals. Also inform the embassy the same while sending the application package.
2. Don’t for get to pay the landing fees (RPRF)upfront
3. Once the file is transferred to NDVO it takes minimum 7 to 8 months to get the PPR request only if the application package is complete. If they ask for additional docs or interview it is sure shot 12 to 17 months.
4. Apply for the GCMS NOTES in the 8th month from the date you get the AOR in order to know the status of application.
5. In Gcms notes you would have noticed due date. Due date is the date that the file will be looked at again, assessed and reviewed by the officer. S/he will check if anything is lacking, any documents to be asked or if the decisions need to be made. It’s a reminder tool to the processing officers
6. MP enquiry also helps. Here is the link to find out your area MP
http://www.parl.gc.ca/Parliamentarians/en/Constituencies/FindMP?textCriteria=%20burnaby
7. Please do not sent additional documents or upfront of re medicals without any request from NDVO. At times it delays the process.

8. Here is the e-mail id for case review

case-review-im-enquiry@cic.gc.ca

You can also e-mail to the above ID

a) If the application got rejected without any valid reason.
b) If the processing time has crossed 17 months from the day the file been transferred to NDVO.

9. Time frame:
 If your application is complete you can expect your visa within 6 to 8 months of time (Pls note it also depends upon the backlog)
 In case of additional documents or re- medicals 12 to 14 months of time.
 For people those who have interview its 15 to 18 months of time (18 months cause at times medicals get expired they take 2 months to update re medicals results and issue file).Rather I would suggest those who have got interview go for upfront of re medicals 1 month before the interview and e mail it to both NDVO and Case enquiry e mail so that they process the visa quickly after interview.

Working style of NDVO

a) Application received date they usually mark the date when the application was send to Canada where they go through the sponsors details (i.e Assessment of sponsor)
b) Once the file has been transferred to the applicants (sponsored person’s) visa office they send the acknowledgement of receipt (AOR) where they ask for RPRF (landing fees) and PCC then the file goes in process
In process for NDVO
i. Old In Process - Till last year an applicant got In Process when they had cleared their eligibility criteria( i.e interview waiver)
ii. New In process – Once the file has been transferred to the applicants Visa office the file goes in process (where it says application has been received by the visa officer and they will send an acknowledgement of receipt)
iii. At times the AOR and In Process dates will be same.
Here is the link for reference:
https://services3.cic.gc.ca/ecas/redir.do?redir=app_perm_fam&lang=en&app=
c) Medicals – They update the medicals in ecas only when an applicant have passed their medical examination
d) The file will be In process till
i. Eligibility
ii. Medicals
iii. Background checks like (criminality, security and RFV checks)
Are completed (At times, Eligibility checks and Medical check goes hand in hand)
e) VO might also ask for additional documents to have a better clarity on the file. (Not in all cases)
f) As far as Re-Medicals are concerned, The VO extends the medicals for 3 months for an applicant to land in Canada (this happens only when all the checks are completed). Here is the link for your reference:
http://www.cic.gc.ca/english/resources/tools/medic/assess/cert.asp

If an applicant has got their re-medicals it means that all the checks like (eligibility, medicals, criminality and RFV) has been cleared and a sure shot that applicant is through and can expect PPR and DM any time (In a very rare case, during the final review if VO has a doubt on your file they might call for interview).
g) Decision Made – After completion all the above steps its Decision Made on the file 



VO working style (In short):

Eligibility-
Where they check the genuineness of marriage.
Medicals –
(a) physical examination;
(b) mental examination;
(c) review of past medical history;
(d) laboratory test;
(e) diagnostic test; and
(f) medical assessment of records respecting the applicant.

Security and Criminality –

Here is the link for back ground checks (Security and Criminality Check) given by cic

http://fas.org/asmp/campaigns/control/Canadianexemptionsfoia/FOIA_4_22_05/P5HX.pdf
Time duration differs from case to case for eg, no of countries lived in (more than 6 months),any crimes committed etc and these checks are done usually in groups

RFV Checks –

In RFV Check, they mainly look out for
i. Fees Receipt (RPRF)
ii. House Address

So once we pass all these checks our file will be in Final review Queue and we’ll get a status update as decision made.

Re-Medicals:

Chest xray,height, weight,eye test,Bp check,general check up with doctor
All that you need for re medicals is
1.passport and copies of passport
2.2 photographs
3.the e mail that's been send by medical immigration officer
4. The attachment (re assessment form) you can find them in the e-mail



How To Apply For GCMS Notes:

Use this url for more information : http://www.cic.gc.ca/english/department/atip/requests-atip.asp

On the above url,

1) Choose Apply Online and 2) Click on Apply online again
3) Select English and you will be redirected to a page where it has faqs.
4) At the end of the page,
5) Click next
6) Check the box I have read, understood and agree with the above Privacy
7) Notice and Click Continue
Cool Select Citizenship and Immigration Canada option under *Please select the Department where you would like to submit an Access to Information or Privacy request dropdown
Your relative will need to fill out the information as asked on that page. Click Continue
9) Select Access to Information under *What type of information are you requesting? dropdown
Select Case files under *Which type of records do you wish to request? dropdown
10) You will need to fill out your information. Select Notes in Electronic File under *What type of information would you like to request?
Under File Type, Select Immigration file : Permanent Residence. Click Continue
11) You will need to fill out a consent form. This form is available at http://www.cic.gc.ca/english/pdf/kits/forms/IMM5744E.pdf , Print the form and fill out the information. you and spouse must sign mandatory if you are married. Also make sure you include your relatives information. Once signed and filled out. Scan and Attach the copy. Click Continue
12) You will get to the screen where you need to validate the information you provided
Check the box I certify that the information provided is true and wish to submit this request. and Click Continue. You will leave the government web site and will be redirected to a secure and trusted third party web site (E-xact Transactions Ltd.) where your payment will be processed. Your name, credit card number, credit card expiry date, credit card security code (CVV2) will be collected in order to process your payment. after you submit your request, an acknowledgement e-mail, along with a copy of your payment receipt, will be sent directly to the e-mail address provided .
Within 30 days of time we get the GCMS notes in case if the timeline has crossed you can e-mail to the below id
ATIP-AIPRP@cic.gc.ca

If the processing time has crossed follow the 3 steps:

1. Gcms notes which will help you to get clear picture of the file here is the link
2. Mp enquiry which will help to draw the attention towards your application
3. Case specific enquiry

Passport Submission:
Link For Canadian VFS Office In India:
http://www.vfsglobal.ca/canada/india
a) Passport
b) 2 photos Link for spec : http://www.cic.gc.ca/english/pdf/kits/guides/3998E_tempA.pdf
c) E mail send by embassy

Check lists at the time of immigration: (2 copies)

Pass port with visa stamp
Copr papers (xerox copy )
B4 and b4a forms (VALUE AND TOTALED)(2 copies of list items accompanying and list of goods to be followed) fill it and get it printed
3 Passport size Photographs
Need to take the photos of jewellery, silvers (2 copies)
Bills of each article. (Silver and gold) (2 copies)
Pof ( cash,draft,latest bank statements) if any
Address application form that will be provided at the airport
pen

B4/B4A form:
Make 2 copies of the b4 form
http://www.canadavisa.com/canada-immigration-discussion-board/form-b4-goods-to-followaccompanying-list-how-to-t44793.0.html


ALL THE VERY BEST

:) :D "PATIENCE IS THE KEY TO SUCCESS" :) :D

Well Done (Y) .

Am I in New '' In Process'' or old ??

Application Recieved : Feb 26 2015
Started work on My File on : May 7 2015 ( On ECAS 11 Sep 2015 )
AOR date : 11 April 2015 .
 

Air Force 5

Full Member
Oct 10, 2015
31
1
Congratulations preetiv!!!!

Is it a PPR you got or PPT with Visa?

I have my re-medical booked up for November 17, and I sent my PPT last Monday.
 

Eagle333

Hero Member
Mar 30, 2013
965
246
124
Edmonton Canada
Job Offer........
Pre-Assessed..
Air Force 5 said:
Congratulations preetiv!!!!

Is it a PPR you got or PPT with Visa?

I have my re-medical booked up for November 17, and I sent my PPT last Monday.
Congratulations Preetiv and Air Force 5 for both of your PPR. The first leg of your journey is almost over.
 

Telia

Star Member
Apr 26, 2015
80
2
Category........
Visa Office......
London
Job Offer........
Pre-Assessed..
App. Filed.......
20 May 2015
Doc's Request.
03 Nov 2015
AOR Received.
29 July 2015
File Transfer...
29 July 2015
Med's Request
03 nov. 2015
Med's Done....
20 august 2015
Interview........
God only knows
Passport Req..
God only knows
dear EAGLE PLEASE NED YOUR HELP...

i have done my medical . after we received SA . the panel physician , told me that i dont have UMI . only i have UCI . so he created UMI number for me, and he told me he already sent my exmas to LVO . yesterday i received an email from LVO . asking me to complete the medicals and payment of RPRF . and they sent me the form to take with me to clinic when i will get through the exmas, in that form i had IME number , i contacted with my panel physician now , and sent him this form . he told me he doesnt have now the access to print these form, and he advised me to contact the CIC and refer them the UMI number that they created . otherwise the CIC cant see that i have been already there

PLEASE ADVICE ME . SHOULD I SENT MY Emedical HEALTH CASE DETAILS AND INFORMTION SHEET TO LVO THROUGH DHL ? OR JUST WRITE THEM AN EMAIL AND INFROM THEM MY UMI NUMBER ?
 

jimmy64

Star Member
Jun 4, 2014
97
2
PAKISTAN
Category........
Visa Office......
ISLAMABAD
Job Offer........
Pre-Assessed..
App. Filed.......
03-10-2011
Doc's Request.
01-01-2014 (DNA TEST)
Med's Request
Nov 4-2015 (REASSESSMENT)
Med's Done....
Nov 10-2015
Interview........
Jul 13 2015 (REQUESTED PAYMENT OF ARC & LANDING
Passport Req..
Feb 10 2016
VISA ISSUED...
11-05-2016
LANDED..........
June 16,2016
Hi Eagel the Great

I just notice on my GCMS notes Type:Criminality. Status :pass, validity dates:2017-07-13...........Why i have a 2017 date.Reply me if can...thanks
 

Eagle333

Hero Member
Mar 30, 2013
965
246
124
Edmonton Canada
Job Offer........
Pre-Assessed..
Telia said:
dear EAGLE PLEASE NED YOUR HELP...

i have done my medical . after we received SA . the panel physician , told me that i dont have UMI . only i have UCI . so he created UMI number for me, and he told me he already sent my exmas to LVO . yesterday i received an email from LVO . asking me to complete the medicals and payment of RPRF . and they sent me the form to take with me to clinic when i will get through the exmas, in that form i had IME number , i contacted with my panel physician now , and sent him this form . he told me he doesnt have now the access to print these form, and he advised me to contact the CIC and refer them the UMI number that they created . otherwise the CIC cant see that i have been already there

PLEASE ADVICE ME . SHOULD I SENT MY Emedical HEALTH CASE DETAILS AND INFORMTION SHEET TO LVO THROUGH DHL ? OR JUST WRITE THEM AN EMAIL AND INFROM THEM MY UMI NUMBER ?
Hi Telia,

First of all, congratulations on your email to pay RPFR which is a very good sign. Second of all, don't panic I know you already sent to them the scanned documents. Make another copy sent it to them by DHL OR FEDEX print the same cover letter and update it as to how you already did medical... Don't forget your details on that cover letter such as UCI, File #, Full name, DOB.

Good Luck
 

Eagle333

Hero Member
Mar 30, 2013
965
246
124
Edmonton Canada
Job Offer........
Pre-Assessed..
jimmy64 said:
Hi Eagel the Great

I just notice on my GCMS notes Type:Criminality. Status :pass, validity dates:2017-07-13...........Why i have a 2017 date.Reply me if can...thanks


That is the date your Criminality will expire but you will be in Canada by that time.
 

tony000

Hero Member
Jul 29, 2015
626
19
@ Eagle .

I m Feb 2015 Applicant and in Process since 11 Sep 2015 , they started work on my application on May 7 2015 . I'm about to get notes in next week . what are you best guess what i m going find in my notes about Eligibility , Background, security, Reviews etc.. My Visa office Is CIC London , which is now a days on roller coaster .
 

Eagle333

Hero Member
Mar 30, 2013
965
246
124
Edmonton Canada
Job Offer........
Pre-Assessed..
tony000 said:
@ Eagle .

I m Feb 2015 Applicant and in Process since 11 Sep 2015 , they started work on my application on May 7 2015 . I'm about to get notes in next week . what are you best guess what i m going find in my notes about Eligibility , Background, security, Reviews etc.. My Visa office Is CIC London , which is now a days on roller coaster .
To me, your file has not been open yet until 3 months have past since it was received (NEW IN PROCESS) at CHC. If I were you I would wait January 15, 2016 to order your GCMS notes. Around that time you will see some activities in your file. Right now your file is Put Away until your pre-screening's BFD arrives. Then Eligibility review will commence.
 

Elger

Star Member
Mar 25, 2014
89
6
Eagle333 said:
To me, your file has not been open yet until 3 months have past since it was received (NEW IN PROCESS) at CHC. If I were you I would wait January 15, 2016 to order your GCMS notes. Around that time you will see some activities in your file. Right now your file is Put Away until your pre-screening's BFD arrives. Then Eligibility review will commence.
Dear Eagle333
I went in process in may 2015,October 13 I requested GCMS
And everything is not started but I see somewhere written due date April 2016.
Pls do you ve any idea?
Kind Regards