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Steps to Achieve PEBC Certification Applying for Document Evaluation
Link to Online Application Application FormForm 200
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Applying for Document Evaluation
Application Procedures
Approval Deadline Dates
Fee Instructions
Apply Online Here
There are two separate applications and two separate fees for Document Evaluation and the Evaluating Examination. The fee for Document Evaluation is CAD$530 and the fee for the Evaluating Examination is CAD$515. Please note: There is an additional administration fee of CAD$365 for the London, England site of the Evaluating Examination.
You will need to submit the following to be considered for Document Evaluation.
1. Document Evaluation application form, properly witnessed
2. CAD$530 fee
3. Documents to support identity
• Birth Certificate
• Marriage Certificate (if necessary)
• or Canadian Citizenship Card
• or Statutory Declaration + supporting documents
4. Documents to support graduation and licensing
• University Degree Certificate
• Transcript
• Licensing Statement
Additional documents or information may be requested in support of the application. Incorrectly submitted documents will delay the evaluation of your qualification.
If you have any questions regarding documents required, please contact PEBC at pebcinfo @ pebc.ca.
Deadline Dates
There is no deadline for Document Evaluation. However, if you wish to be considered for an upcoming Evaluating Examination, all documents and fees for both Document Evaluation and the Evaluating Examination must be correctly submitted by the following deadlines:
April 5 in order to apply for the July 4 & 5, 2012 Pharmacist Evaluating Examination
Applications that are received after the deadline date will NOT be processed but will be held for a future examination date.
Instructions for document evaluation application form
Click here for a printable application form.
1. Enter your name on your application exactly as it appears on your identification.
2. Fill out all other information requested being sure not to miss anything as it is all required.
3. Staple 1 passport-acceptable photo to the top, left corner of the application form. The photo must be taken within one year of the date we receive your application and the date it was taken must be recorded on the back of the photo.
4. Paste 1 passport-acceptable photo in the box provided in the bottom, right corner of the application. It must be the same photo you have attached to the top, left corner.
5. You will need to find one of the following acceptable witnesses:
• Notary Public
• Commissioner for Oaths
• Lawyer
• The Canadian Embassy or Canadian Consulate
6. While in the presence of your witness:
• Sign and date the application yourself in the space provided
• Have your witness fill in city, date, name, signature and title/profession
• Have your witness seal, stamp or sign the front of the photo located in the bottom, right corner of the application.
The signature needs to cover part of the photo and the application
Authorization
If you wish someone to act on your behalf, please fill out, sign and send the Authorization Statement, Form 200. Please note: We need your original signature on this Form so it must be sent by mail.
Instructions for submitting necessary identification
PRIMARY IDENTIFICATION: We require a properly certified* copy of one of the following showing your name exactly as it appears on your application:
• Your birth certificate
• Both sides of your Canadian Citizenship Card
IF YOUR NAME HAS CHANGED we require a properly certified* copy of one of the following for each name change:
• Your marriage certificate
• Your change of name certificate
*ACCEPTABLE INDIVIDUALS TO CERTIFY DOCUMENTS:
• Notary Public
• Commissioner for Oaths
• Lawyer
• The Canadian Embassy or Canadian Consulate
*A certified copy is a photocopy of an original document attested to by an authorized individual (see list above). The attestation is made to the fact that the copy is identical to the original document from which the photocopy is made.
IF YOU ARE UNABLE TO SUBMIT THE REQUIRED IDENTIFICATION
OR
IF YOUR PRIMARY IDENTIFICATION DOES NOT SHOW YOUR FULL, LEGAL NAME AS IT APPEARS ON YOUR APPLICATION
OR
IF YOUR NAME IS SPELLED DIFFERENTLY ON YOUR PRIMARY IDENTIFICATION THAN ON YOUR APPLICATION.
OR
THE NAME(S) ON YOUR DEGREE CERTIFICATE, TRANSCRIPT AND/OR LICENSING STATEMENT ARE DIFFERENT THAN YOUR LEGAL NAME AS IT APPEARS ON YOUR APPLICATION:
You will need to make a statutory declaration before a Notary Public, Commissioner for Oaths, a lawyer, or the Canadian Embassy or Canadian Consulate that states:
• The official name your statutory declaration is representing
• Your date of birth
• An explanation of the reason for having to submit a statutory declaration instead of, or as well as, a primary piece of identification.
When submitting the declaration, certified*photocopies of two official documents showing your legal name (with exactly the same spelling) and date of birth are also required. Acceptable documents include a permanent resident card, passport, Canadian driver's licence, health card, or secondary school certificate.
TRANSLATIONS: If any of your identification is written in a language other than English or French, you will need to submit original, official translations for those documents. We do not accept copies of official translations, even if they have been certified. Any translations must have an original, official translator's stamp.
Instructions for submitting university degree certificate
• You will need to send us a certified* copy of your university degree certificate with your application
• It must be a copy of the certificate that you would frame and hang on your wall
• We will not accept a copy of the original language certificate that does not include the stamp of the individual certifying it
TRANSLATIONS: If your certificate was issued in a language other than English or French, you will need to have an official translation made and attach the original, official translation to the certified* copy of the original language certificate. We will not accept copies of official translations, even if they are certified.
Instructions for university transcripts
• We require your university transcript for your pharmacy degree program sent to PEBC directly from your university
• Your transcript is a list of all the courses in your degree program with corresponding grades
• The issue date of your transcript must be within one month of the date we receive it
• If your university will not send it themselves, you may have a courier pick up your transcript directly from the university and deliver it to PEBC; the sender's address must be that of the university.
• We will not accept your transcript if it has been given to you or anyone else first. Do not send your transcript with your application as it will not be accepted.
TRANSLATIONS: If your transcript is issued in a language other than English or French, you will also need to request a copy of the transcript for yourself and have an official translation of it made that you will attach to your copy of the original language transcript and send it to us yourself. We will not accept copies of official translations, even if they are certified.
Germany:
We require certified copies of the certificates of all three stages issued by the University and a certified copy of the pharmaceutical examination certificate with attached original, official translations
Instructions for licensing statements
• We require a licensing statement be sent to PEBC directly from all licensing authorities by which you are currently licensed
• Your licensing statement is a letter stating you are currently licensed and in good standing
• The issue date of your licensing statement must be within one month of the date we receive it
• PLEASE NOTE licensing statements expire 6 months after their date of issue . If your document evaluation is not completed within this 6-month period, you will be required to have a new, currently dated licensing statement directly sent to PEBC
• If your licensing authority will not send it themselves, you may have a courier pick up your licensing statement directly from the licensing authority and deliver it to PEBC; the sender's address must be that of the licensing authority.
• We will not accept your licensing statement if it has been given to you or anyone else first. Do not send your licensing statement with your application as it will not be accepted.
TRANSLATIONS: If your licensing statement is issued in a language other than English or French you will also need to request a copy of the licensing statement for yourself and have an official translation of it made that you will attach to your copy of the original language licensing statement and send to us yourself. We will not accept copies of official translations, even if they are certified.
Please note the specific licensing authorities for the following countries:
IRAN – Medical Council or Ministry of Health and Medical Education
ISRAEL – Ministry of Health
SYRIA – Ministry of Health
IF YOU HAVE NEVER BEEN LICENSED:
You must submit a statutory declaration made before a Notary Public, Commissioner for Oaths, a lawyer, or The Canadian Embassy or Canadian Consulate, that states specifically that you have never been licensed anywhere in the world and provides a brief explanation of the reason. You can send this document to PEBC yourself.
IF YOU HAVE BEEN PREVIOUSLY LICENSED BUT ARE NOT CURRENTLY LICENSED:
You must submit a statutory declaration made before a Notary Public, Commissioner for Oaths, a lawyer, The Canadian Embassy or Canadian Consulate, that states that you are not currently licensed anywhere in the world. It must also state the country(ies) and name(s) of the licensing authority(ies) by which you have been previously licensed. It must clearly state whether your licence was ever suspended or revoked or whether you were ever the subject of any disciplinary proceedings. You can send this document to PEBC yourself.
You must ask all licensing authorities by which you were licensed in the past to send to PEBC a statement indicating that you were in good standing while you were licensed.
We require that this statement be sent to PEBC directly from all licensing authorities by which you were licensed in the past.
If your licensing authority will not send it themselves, you may have a courier pick up the statement directly from the licensing authority and deliver it to PEBC; the sender's address must be that of the licensing authority.
We will not accept the letter from your licensing authority if it has been given to you or anyone else first. Do not send the letter from your licensing authority with your application as it will not be accepted.
Instructions for submitting a syllabus **ONLY IF REQUESTED BY PEBC**
You do NOT need to submit a syllabus with your initial application for Document Evaluation
If the university where you obtained your degree has not already been approved by PEBC, you will be asked to submit a syllabus from the year you graduated
A syllabus lists all of the courses in your degree program and provides a description of the course content
You will need to make sure that the course descriptions you provide cover all of the courses in your program, as well as all of the courses on your transcript
You can send the syllabus to PEBC yourself. It does not need to come directly from the university and it does not need to be certified
TRANSLATIONS: If your syllabus is issued in a language other than English or French you will need to have an official translation of it made that you will attach to your copy of the original language syllabus. We will not accept copies of official translations, even if they are certified.
Fee Instructions
Fee: $530 Canadian – fee must be received in Canadian dollars
If applying online, fee must be paid by Visa™ or MasterCard™
If submitting a manual application, acceptable forms of payment (payable to PEBC or The Pharmacy Examining Board of Canada) are:
- Canadian personal cheque
- Money order
- Bank draft
All payments from outside of Canada must be in the form of an international money order or bank draft, drawn on a Canadian bank. The international money order or bank draft must be one that can be cleared through the clearing system in Canada and not through a manual process (by collection). Money orders or bank drafts issued by a non-Canadian based bank must indicate the transit number of the designated Canadian bank, using standardized coding which is encoded at the bottom of the money order. If the transit number is not encoded, PEBC will be unable to cash the money order. A $50 administrative fee will be charged for any returned (i.e., insufficient funds) cheques. This administrative fee must be in the form of a certified cheque or money order. DO NOT SEND CASH.
All forms of payment must be currently dated. Post dated cheques will be returned.
Be sure to sign cheques in the appropriate place.
THE FEE FOR DOCUMENT EVALUATION IS NOT REFUNDABLE ONCE YOUR DOCUMENT EVALUATION HAS BEEN COMPLETED, even if the outcome is unfavourable and you are determined to be ineligible to proceed with the pharmacist evaluating examination.
Nigeria:
For Nigeria only, if submitting a manual application, you may submit your fee in US dollars. Please calculate the equivalent of CAD$530 and add 10% to cover fluctuation in exchange rate and bank charges for conversion. A helpful website is www.oanda.com/convert/classic.
Checklist
A checklist has been provided that you will need to sign, date and include with your application. Please go through it carefully in order to double check that you are including all of the information required. If all of these instructions are not followed we may have to ask for documents to be resubmitted which could cause you to miss the deadline.
Mailing instructions
You must send in your completed Application Form and documents via regular mail or via courier services to:
The Pharmacy Examining Board of Canada
717 Church Street
Toronto, ON M4W 2M4 Canada
We do not accept faxed or e-mailed applications.
Document evaluation results
Once we have received all of the necessary documents your file will be considered complete and, from that date, it will take up to 8 weeks for your Document Evaluation to be completed. Once it has been completed a results letter will be sent to you by regular mail. If you have a Canadian address you could have PEBC mail sent to, please let PEBC know as this helps ensure speedy delivery of important information.
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