I was required to send the up-to-date police certificate, and since I just got my PhD degree on Jun, I'm going to send several other documents while mailing the police certificate:
-up-to-date police certificate
-proof letter of graduation from the university
-updated reference letter with lead statement and cover the main duties (from supervisor with his signature, may be able to get a department stamp), I will mention that I send this just to update the reference letter since I graduated, and not conflict with the previous reference letter.
-final transcripts
I have several questions regarding to this:
1. In my police certificate, since my parents help me to get the letter in China, and only my Chinese Identification Card is with them, so only my Chinese ID number is shown in the police certificate letter, not my passport number. I got notarized documents for both my police certificate and my Chinese ID card. Is this enough along with a original police certificate (The notarized document of police certificate follow their own template, so it's actually not a direct translate from the original police certificate and not include a photocopy of the original police certificate)? Or I need to find a notarized translator here in Canada to make a direct translate based on the original police certificate?
2. Since a lot posts about the reference letter, I think it's better to update it showing the lead statement and make sure cover the main duties. Is it ok I send it with the same mail as the police certificate requested by Ottawa office? and is it enough that I state it's a updated letter since I'm graduated and not conflicting with the previous one? Is it enough that only signed by my supervisor, or necessary to have department stamp (it's not easy to get the stamp since the secretaries are out quite often during summer)?
3. Is it necessary to include my proof letter of graduation and final transcripts since I recently graduated? I'm staying in Montreal, Quebec right now. And still need to stay for several months to publish my papers, and working as a casual post-doc in the same department. As far as I know, since the PhD stream is under federal immigration system, I should not stay in Quebec, especially I've graduated already. Plan to move to Toronto on October, but haven't got any offer outside of Quebec yet.
I appreciate if anyone have any suggestions and comments on my current situation, and especially on the documents I plan to send with the police certificate required by CPP-Ottawa.
Thanks
...i will still visit the forum atleast once a day, and if you guys need to ask anything urgently, just send me a PM!!
...i owe alot to this forum because without it, i wouldn't have sent an updated reference letter either 
...good luck to you too 
