Hi folks, I am still working on my employment letter and I get confused about the job duties for 1241 ( Administrative Assistant, type B). It looks so similar to another two Type C jobs -- 1411 (Office clerks） and 1441 ( administrative clerk, type C). Can anyone tell me what are the main differences between these three? I am guessing that under 1241, you have more managing & decision making tasks to do, including establishing file management systems, train other staffs on systems and office procedures, as well as edit and proofread documents? I am looking forward to hearing about your insights on this issue 
Anyway, here comes the different duties for these NOCs:
For 1441:
Administrative clerks perform some or all of the following duties:
Anyway, here comes the different duties for these NOCs:
For 1441:
Administrative clerks perform some or all of the following duties:
- Compile, verify, record and process applications, licences, permits, contracts, registrations, requisitions, and other forms and documents in accordance with established procedures and schedules, using computerized and manual processing systems
- Authorize and issue licences, permits, registration papers, reimbursements or other material after requesting documents have been processed and approved
- Maintain inventory of office supplies and order supplies as required
- Prepare reports and presentations and provide information to staff and general public regarding company and program rules, regulations and procedures
- Assist in the co-ordination of administrative procedures such as budget submissions, contracts administration and work schedules
- May be responsible for some accounting tasks
- May organize and co-ordinate flow of work for general office clerks and data entry clerks.
- Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from shorthand, machine dictation and handwritten copy using computers
- Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations
- Schedule and confirm appointments and meetings of employer
- Order office supplies and maintain inventory
- Answer telephone and electronic enquiries and relay telephone calls and messages
- Set up and maintain manual and computerized information filing systems
- Determine and establish office procedures
- Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
- Record and prepare minutes of meetings
- Arrange travel schedules and make reservations
- May compile data, statistics and other information and may conduct research
- May organize conferences
- May supervise and train other staff in procedures and in use of current software.
- Key in, edit, proofread and finalize correspondence, reports, statements, invoices, forms, presentations and other documents, from notes or dictaphone, using computers
- Respond to telephone, in person or electronic enquiries or forward to appropriate person
- Provide general information to clients and the public
- Photocopy and collate documents for distribution, mailing and filing
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail, manually or electronically
- Send and receive messages and documents using fax machine or electronic mail
- May perform bookkeeping tasks such as preparing invoices and bank deposits
- May sort, process and verify applications, receipts, expenditures, forms and other documents
- May order office supplies, service office equipment and arrange for servicing in the case of major repairs.
