merrakhawaab said:
any one can help me how to send caips note... and speciall how to fill up this form IMM 5563 ,,, help me plz ,,,
Q- How to order CAIPS/CGMS notes?
Follow the instructions below:
You can also send the request electronically by filling in and scanning these forms from the following link and then email to ATIP-AIPRP @ cic.gc.ca as per instructions on the following link (this will save you time of mailing the paper CAIPS or GCMS notes to and from but it will take you same 30 days to receive your notes via email as it will with paper application minus the time of mail going to Ottawa and back to the Canadian address. Also note that if your CAIPS/GCMS file is more than 25 pages long then they will send it to you via MAIL regardless of your preference to receive it in email as it is too large for them to scan and email):
http://www.cic.gc.ca/english/department/atip/completed.asp
Access to Information and Personal Information Request Form (IMM 5563)
Authority to Release Personal Information to a Designated Individual Form (IMM 5475)
Credit Card Payment Form (IMM 5667)
For instructions on how to fill the GCMS/CAIPS request forms see below instructions:
1. Have your sponsored spouse fill out this form,IMM5475 Step by step instructions follow below:
Tick the box that says "I authorize Citizenship and Immigration Canada... ... to release information from my case file to the following individual."
Then have your spouse fill out all of his particulars (his/her name, DOB, location of VISA Processing centre, i.e. Islamabad, etc.)
Then fill out your personal information under the headings titled "Designated Individual."
Have your spouse sign AND date the form at the bottom (alternatively, you could sign for your spouse; I dont think they will notice).
OR, if you have already filled out this form: IMM5476 then just send a photocopy of it along with 2. and 3..
2. You (sponsor) must now fill out this form: IMM5563 Step by step instructions follow below:
Leave the first two boxes at the top blank (Requesters Reference No. and Public Rights Administration file number). This is to be filled by the officer processing your request.
Tick the box that says "Access to Information Act ($ 5.00 fee)." Yes, you HAVE to pay $ 5, there is no way around this. Do not tick "Privacy Act" and hope they will just process it without you having to pay $ 5; this will NOT work. You must pay $ 5 since you are requesting the info on behalf of your spouse, and your spouse is not residing in Canada.
Select which language you wish to receive your notes in, English or French. (I do not know why these choices are under the "Privacy Act" sub-heading. I am assuming the choice of language is also afforded to those who are requesting their notes under the access to "Information Act," and this is just poor design. But I may be wrong (In that case, it wont make a difference).
Then tick the box which says "Receive copies of the Records."
Fill out your spouse's information under the "Client Information" box
Under the next heading, "Request for- Required Information" box, tick the "CAIPS (information abroad)" box and write "Canadian High Commission (ISLAMABAD)" under the "Embassy" sub-heading, and write the "Visa File No." in the appropriate box. DO NOT check any other boxes in this section. Especially not the "OVERSEAS VISA FILE" box. If you do this, they will pull your file aside, photocopy everything and send it to you. It will not only take you forever to get the information, but they will also take your file out of the queue to process your request and therefore it will take LONGER !!! (CAIPS is just a computer printout of all the work done on your file so far. It will not affect the speed at which your case is processed)
In the next heading, tick the box which says "This request is being made by a Canadian Citizen..." Fill out all of your information in this box, name, phone number, address, etc.
Sign and date.
3. Make credit card form payable to the "Receiver General of Canada" for $ 5 on form IMM5563.
Of if you are sending a check then enclose the cheque in an envelope with the other forms, and send it to the address below:
Public Rights Administration
Citizenship and Immigration Canada
Narono Building
360 Laurier Avenue West, 10th floor
Ottawa, ON
K1A 1L1
4. If you are sending the request via email then send it to the following address after scanning all the forms and attaching them to the email: ATIP-AIPRP @ cic.gc.ca
