| IRCC | |
| Lead Statement for NOC 1253 | Role Description |
| Records management technicians operate and maintain systems for the collection, classification, retrieval and retention of records, images, documents and information. Records management technicians are employed throughout the private and public sectors. | Working within the Quadrus Dealership, and as part of the Quadrus Systems Operations team, the Operations Specialist is responsible for the timely and accurate execution of a wide variety of critical system support processes such as loading and reconciling files, generating daily reports, compensation processes, monitoring and maintaining system data integrity, and executing system jobs. This role is central to ensuring that the information on our platform system (Investment Centre) matches that of FundSERV and the various fund companies that we do business with. |
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| IRCC Main duties for NOC 1253 | Actual Duties and Responsibilties |
1 | Implement and update records classification, retention and disposal scheduling plans | o Updating and maintaining tables required by IRIS and Quadrus systems |
| | o Updating fund information on Investment Centre |
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2 | Classify, code, cross-reference, log and store records | o Generate systems scripts and scans from a variety of IRIS and Quadrus systems |
| | o Updating, loading and/or maintaining IRIS and Quadrus production files, including FundSERV files |
| | o GIC reconciliation |
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3 | Develop document inventories and maintain indexes for classification systems | No equivalent duties to match with this specific activity |
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4 | Operate information retrieval systems to research and extract records according to established guidelines in response to requests | o Generate systems scripts and scans from a variety of IRIS and Quadrus systems |
| | o Providing management reports attesting to the data integrity |
| | o Review and act on daily non-financial update messages from fund companies |
| | o Loading of compensation and process book of business moves for Advisors |
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5 | Label, prepare and transfer information files according to established records management life-cycle procedures and schedules | o Loading and reconciling monthly FundSERV file to ensure dealership records are consistently accurate compared to fund company records in terms of mutual fund units held |
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6 | Maintain access lists for security classified records | o Maintain appropriate documentation including documenting and updating job aids for the team |
| | o Ensure data integrity on Investment Centre |
| | o Investigating and resolving system data exceptions |
| | o Coordinating, analyzing and monitoring data integrity processes and resolving data integrity issues |
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7 | Compile statistics and reports on activities within records management services. | o Completion of daily, weekly, monthly, quarterly, semi-annual and ad hoc reporting including production of electronic files and/or paper reports |
