Hey all, so the duties for 1241 and 1411 have a lot of overlap. my partner's reference letter has the following duties: (highllighted the matching ones)
• *Perform reception duties; answer main office line, respond to tent requests as well as walk-in traffic*
• *Order office supplies and cleaning supplies for the building*
• *Sort and coordinate courier and mail*
•* Respond to daily email requests from tenants*
•* Database administration – logging tenant requests into the Angus database system*
• Control the key sign out process for roof access
• Direct information to co-workers to complete requests and address the needs of tenants
• Assist clients with coordinating facility requirement for their events
• Update internal building management documents and call lists
• *Draft memos for building distribution as required*
• Follow up with insurance certificates for contractor and tenants
• Filing as needed
• Banking – deposits
• Back-up for Property Administrator
the official list for the noc 1241 is as follows:
General office support workers perform some or all of the following duties:
any thoughts? i guess if i asked the employer to add 'record and prepare meeting minutes' it would balance it toward admin assistant (which she actually does, just wasnt added)
• *Perform reception duties; answer main office line, respond to tent requests as well as walk-in traffic*
• *Order office supplies and cleaning supplies for the building*
• *Sort and coordinate courier and mail*
•* Respond to daily email requests from tenants*
•* Database administration – logging tenant requests into the Angus database system*
• Control the key sign out process for roof access
• Direct information to co-workers to complete requests and address the needs of tenants
• Assist clients with coordinating facility requirement for their events
• Update internal building management documents and call lists
• *Draft memos for building distribution as required*
• Follow up with insurance certificates for contractor and tenants
• Filing as needed
• Banking – deposits
• Back-up for Property Administrator
the official list for the noc 1241 is as follows:
- Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy
- Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations
- Schedule and confirm appointments and meetings of employer
- Order office supplies and maintain inventory
- Answer telephone and electronic enquiries and relay telephone calls and messages
- Set up and maintain manual and computerized information filing systems
- Determine and establish office procedures
- Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
- Record and prepare minutes of meetings
- Arrange travel schedules and make reservations
- May compile data, statistics and other information to support research activities
- May supervise and train office staff in procedures and in use of current software
- May organize conferences.
General office support workers perform some or all of the following duties:
- Prepare correspondence, reports, statements, forms, presentations, applications and other documents from notes or dictaphone
- Respond to telephone, in person or electronic enquiries or forward to appropriate person
- Provide general information to staff, clients and the public regarding company or program rules, regulations and procedures
- Photocopy and collate documents for distribution, mailing and filing
- Sort and file documents according to established filing systems, locate and retrieve documents from files as requested and maintain records of filed and removed materials
- Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail, manually or electronically
- Send and receive messages and documents using fax machine or electronic mail
- Assist with administrative procedures such as budget submissions, contracts administration and work schedules
- Maintain inventory of office supplies, order supplies as required and arrange for servicing of office equipment
- May perform basic bookkeeping tasks such as preparing invoices and bank deposits
- May sort, process and verify receipts, expenditures, forms and other documents
- May organize the flow of work for other office support workers.
any thoughts? i guess if i asked the employer to add 'record and prepare meeting minutes' it would balance it toward admin assistant (which she actually does, just wasnt added)
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