NOC code and letter-Experienced Members please assist!

[evanstp9]

Hi all, I would like to see your opinion on the following job letter duties, I know what exactly has to be on it, but my focus at that point is just the duties!

The company is a real estate management company... From my research, it can go under NOC 1224-Property administrator, though that title contains very broad descriptions, from property manager to accomodation officer and rental agent and leasing co-ordinator and... and... and...

So here are the duties:

reception, word processing, photocopying, filing (both manual & computer)

respond to written complaints

receiving correspondence and directing it to the appropriate body

provide access for tradespeople

key control, parking control, data entry into database

print out of various reports as necessary from database

attend RGI training as required

make bank deposits as necessary and maintain deposit book

issue late payment notices to tenants

issue rent increase and other notices to tenants as required

post accounts receivable, rent subsidy and rent ledgers

maintain revenue cash receipts and general ledgers

update accounting records as necessary for move-ins, move-outs, transfers, rent-geared to income renewals and rent increases

prepare cheques for signature upon authorization, obtain signatures and mail cheques.

respond to telephone enquires from tenants
process applications for tenancy and prepare all correspondence including leases

conduct Credit Checks and verify applicant information for market rent units.

conduct annual inspections of units


and here is the NOC 1224 lead description:

Property administrators perform administrative duties and co-ordinate activities related to the management and rental of investment property and real estate on behalf of property and strata property owners. They are employed by property, real estate and strata services management companies, property development companies and by government.

and duties:

Negotiate or approve rental or lease of various properties in a portfolio on behalf of property owners and ensure that terms of lease agreement are met

Prepare and administer contracts for provision of property services, such as cleaning and maintenance, security services and alarm systems

Co-ordinate the implementation of repairs, maintenance and renovations carried out on buildings and monitor progress and cost of work for property owners

Compile and maintain records on operating expenses and income, prepare reports and review rents to ensure they are at market value

Ensure that trouble calls received from clients or tenants are acted upon

Administer damage deposits

May hire and supervise rental agents, property clerks, building superintendents or other support staff performing operational, clerical or maintenance duties.


Looking forward to hear (actually read) what you think...

 

[Gurindar]

Hi all, I would like to see your opinion on the following job letter duties, I know what exactly has to be on it, but my focus at that point is just the duties!

The company is a real estate management company... From my research, it can go under NOC 1224-Property administrator, though that title contains very broad descriptions, from property manager to accomodation officer and rental agent and leasing co-ordinator and... and... and...

So here are the duties:

reception, word processing, photocopying, filing (both manual & computer)

respond to written complaints

receiving correspondence and directing it to the appropriate body

provide access for tradespeople

key control, parking control, data entry into database

print out of various reports as necessary from database

attend RGI training as required

make bank deposits as necessary and maintain deposit book

issue late payment notices to tenants

issue rent increase and other notices to tenants as required

post accounts receivable, rent subsidy and rent ledgers

maintain revenue cash receipts and general ledgers

update accounting records as necessary for move-ins, move-outs, transfers, rent-geared to income renewals and rent increases

prepare cheques for signature upon authorization, obtain signatures and mail cheques.

respond to telephone enquires from tenants
process applications for tenancy and prepare all correspondence including leases

conduct Credit Checks and verify applicant information for market rent units.

conduct annual inspections of units


and here is the NOC 1224 lead description:

Property administrators perform administrative duties and co-ordinate activities related to the management and rental of investment property and real estate on behalf of property and strata property owners. They are employed by property, real estate and strata services management companies, property development companies and by government.

and duties:

Negotiate or approve rental or lease of various properties in a portfolio on behalf of property owners and ensure that terms of lease agreement are met

Prepare and administer contracts for provision of property services, such as cleaning and maintenance, security services and alarm systems

Co-ordinate the implementation of repairs, maintenance and renovations carried out on buildings and monitor progress and cost of work for property owners

Compile and maintain records on operating expenses and income, prepare reports and review rents to ensure they are at market value

Ensure that trouble calls received from clients or tenants are acted upon

Administer damage deposits

May hire and supervise rental agents, property clerks, building superintendents or other support staff performing operational, clerical or maintenance duties.


Looking forward to hear (actually read) what you think...
What is your designation ? The Above duties moreover look like Leasing Specialist and Middle Level worker whereas 1224 looks like managerial role above than the prioe one to me

 

[evanstp9]

Thank you for responding!

The job title is property management officer and it is an entry level one, not even a full year so far, in a couple of months 1 year is completed, although the boss is willing to help any way he can, with detailed job letter etc, nice guy!

The thing that confuses me is that as you say, the description they have, looks really more like property manager.
But I found some other NOC codes, managerial, that could cover that.

Isn't is weird that they have on the same boat the property manager, property administrator, leasing co-ordinator etc, so many different job titles, with so different duties, yet they list as main duties, mostly managerial duties! ???

Regarding the duties I provided, note that I asked the boss to list all the duties of a property administrator, he gave me an even more detailed description of duties but I only posted here those that apply to my wife's job exactly (I'm not the applicant).


So you would think leasing specialist/co-ordinator as an appropriate title?
Still, do you think any other NOC code is more relevant? I doubt that, and I have spent so much time looking for these things...

 

[Gurindar]

My Friend Job Title has least impact on Application , What matters is the NOC code you are choosing and Duties which you are mentioning should correlate , As you confirmed its an entry level job and NOC code which you have mentioned depicts managerial duties , How VO will be convinced to see applicant having only 1 year of experience and applying under a Managerial Job - He can assess this with Pay Stubs and income details provided also . To me if its possible to find NOC code closer to entry Level in this area would be great unless you don't have any option , put managerial duties in reference letter and go for it

 

[evanstp9]

If there was any other NOC code closer to my case, I would gladly use it!
You can check if you want and have the time.
Unfortunately, I think that this is the only one appropriate...

My "complaint"/misfortune is that this specific NOC code, covers under itself many different occupations, yet listing as main duties most of managerial/experienced ones.

I cannot put managerial duties, maybe just 1-2, pretty "light" because the salary then would be a red flag, as the minimum for that occupation is 11 and my wife gets 12 at that point.

I might not apply at all, save the trouble and money and wait till next year, for me to finish college and get a job, or apply later when she'll get a raise.

I wanted to apply before EE, as they have shared so little info regarding that, especially for those who are already in Canada, working and gaining experience.

 

[Gurindar]

Your take , What you think if its correct go for it , Best of Luck ;D

 

[jes_ON]

Hi all, I would like to see your opinion on the following job letter duties,

OK, just my opinion... I don't think 1224 would be accepted... Most of the duties you've listed are NOC 1434... Property clerk... If she were signing the leases (e.g. have the authority to sign contracts) rather than just preparing the documents, then you'd have a better chance of NOC 1224 being accepted...

http://www5.hrsdc.gc.ca/NOC/English/NOC/2011/ProfileKeyword.aspx?val=1&val1=1434&val11=property&val12=0&val13=0&val14=&val15=0&val16=0

It sounds like you have options if you can be patient, good luck!

 

[evanstp9]

It seems that way, you're right.

Actually, we now have a longer list of duties, added more stuff and I would try to choose and include only those that somehow resemble the NOC 1224 duties and leave out the rest, like the one's that match more the property clerk.

Would you mind taking a look and sharing your opinion?
I have also emailed to HSRDC and wait for reply, just to see their opinion on that.

So here we go:

• reply to residents’ inquiries and concerns and refer them to the staff person who can

respond to them

• producing and circulating reports, minutes, agendas and other documents when needed

• make bank deposits as necessary and maintain deposit book, revenue cash receipts

and general ledgers and post accounts receivable, rent subsidy and rent ledgers

• work with the manager to prepare and deliver material for residents’ meetings

• calculate rent and send notices of housing charge changes, late payments, arrears, NSF

cheques, reminders of payments due and complete Tribunal documents for rent collection

and eviction if necessary

• Drafting Memos and/or making phone calls to Tenants related to lease issues and

preventative maintenance scheduling. These calls may include inquiries related to rent

collection.

• Enter move-in/move-out, transfers and rent increases information into financial and property

management systems.

• Performance of credit checks for market rent units and presentation of this data to PM(s)

for approval.

• prepare cheques for signature upon authorization, obtain signatures and mail cheques.

• At the direction of the PM, visit managed properties to assist in the performance of

management duties

• conduct annual inspections of units

• Writing work orders for Maintenance department based on information from tenants,

technicians or based on information gathered from site visits

• Assist in the performance of all necessary functions to facilitate Tenant “Move In” and

“Move Out” procedures including:

Letters to tenants regarding lease obligations

Lease expiration date notification

Renewal/move out obligation letters

Security Deposit Return Letters

• Complete income reviews annually and as needed into financial and property management

systems.

• Generally to assist in all functions of the Property Management Department

• Handling the deal administration for the brokerage. This includes preparing trade record

sheets, commission statements, Microsoft excel breakdowns of commissions payable,

handling showing requests both for agents booking showings for our listings and for agents

in the office looking to show other properties


Thank you for your response!