How did you "categorize" your contents?

[ColorMePanda]

For your supporting documents, how did you label each section?

I plan to have something like "Photos" then a table of contents that categorize each group of photos like "First Pictures together December 2008, First arriving in Canada March 2009..etc."

Then I plan to do the same for emails, IM's and screencaps.


How did you label things in your application?
And do you have any better tips for this part of the application?

 

[campesinaj]

I divided everything in the application into three parts:

Part 1 - Sponsor's documents (following checklist) - I made a table of contents of my own detailing what was included or what was not applicable, then behind that put the official checklist with the "x" in the appropriate boxes

Part 2 - Sponsored person's documents - same as Part 1 but following the other checklist

Part 3 - Supporting documents - Table of contents - I broke this down into sections A, B, C, D...etc...showing everything included in each section. Then I used a paper clip to divide each section and put a smaller piece of paper for each saying "Section A - Email Correspondence" for example. When it was needed, I wrote a title on top of the page explaining what it was. (Example, i copied our plane tickets then labelled each page of where the trip was, date)

My photos were the final section of PART 3 - but I put them in a seperate envelope because we had about 70 and it was easier to have them seperated and then we labelled the envelope. Inside, I put a printed sheet that I made in Excel with the photo number, names of people, location and any comments. Then each photo was labelled with its number and the same info. I organized the photos in cronological order from friends to dating to marriage.

I was maybe too worried about organization but I thought it was better than being too vague or disorganized!

Hope this helps!

 

[ColorMePanda]

I greatly appreciate your detailed response campesinaj. It is very informative.
This pretty much exactly what I am going for.

Just one more question, like say for Section A did you have any subsections for that Section A and if so, what did you title it?
Thank you for your help.

 

[sbwv09]

Panda, that's what I did. I have three big portfolio folder things and just put all of the supporting evidence in one (with the table of contents with headings/subheadings as needed), the immigrant's application in one and the sponsor's application in the third and labelled them. I think it may also depend on the person and the situation. For example, some people kept their stuff together for each visit (all the pictures, tickets etc for each visit) but I have very little from prior to 2008 because of a fire so I didn't want to make that 'gap' more obvious than I have to! (Although I explain it several times in my paperwork.) For the photos, I just wrote on the back the information about who, where, etc. as per other instructions I got on this forum. I think as long as it's well organized and easy to follow in one way or another we should be good

 

[Nej]

I divided everything in the application into three parts:

Part 1 - Sponsor's documents (following checklist) - I made a table of contents of my own detailing what was included or what was not applicable, then behind that put the official checklist with the "x" in the appropriate boxes

Part 2 - Sponsored person's documents - same as Part 1 but following the other checklist

Part 3 - Supporting documents - Table of contents - I broke this down into sections A, B, C, D...etc...showing everything included in each section. Then I used a paper clip to divide each section and put a smaller piece of paper for each saying "Section A - Email Correspondence" for example. When it was needed, I wrote a title on top of the page explaining what it was. (Example, i copied our plane tickets then labelled each page of where the trip was, date)

My photos were the final section of PART 3 - but I put them in a seperate envelope because we had about 70 and it was easier to have them seperated and then we labelled the envelope. Inside, I put a printed sheet that I made in Excel with the photo number, names of people, location and any comments. Then each photo was labelled with its number and the same info. I organized the photos in cronological order from friends to dating to marriage.

I was maybe too worried about organization but I thought it was better than being too vague or disorganized!

Hope this helps!

I organized the same way. My sponsor approval letter came back and it said everything looked okay.

 

[campesinaj]

I followed the checklist - so for example, Part 1 - Sponsor's documents - I put the table of contents in order of the items on the checklist. if something was not applicable, I wrote that on the Table of Contents. If something had more than one part, I just used point form to explain which documents were included.

Parts 1 & 2 for Sponsor and Immigrant were easier because I just followed the checklists provided.

Part 3 - Supporting Documents - is where I used my best judgement to be organized and clear, labelling everything using paper clips where needd.