How to order CAIPS Notes ?

[qorax]

Some basic GCMS abbreviations

IME = Immigration Medical Examination
RMO: Ottawa HMB = Regional Medical Office, Ottawa, Half Moon Bay <location of RMO
MOF = Medical Observations & Furtherance

Qorax

[smilepmendoza]

Hi Qorax.

I plan to request for CAIPS.  I am from the Philippines but I will ask my cousin who is a permanent resident in Canada and actually lives there make the request for me.  I have a few questions please.  I hope you have time to answer

1.  Can my cousin send the request in Canada or should it be me sending the application here in the Philippines?
2.  Is it actually CAIPS I should request or GCMS?
3.  In the form (new or not) IMM 5563 (01-2009) B, the above portion is for the applicant (Surname, First name, Date of birth) and the Requester's name (who is my cousin) at the bottom, is this accurate?
4.  Can my cousin pay the $5.00 in Canada?
5.  Where is the consent form? Or is the requester's portion the consent form?

Thank you very much. I will really appreciate your generous response.

[qorax]

Hi Qorax.

I plan to request for CAIPS.  I am from the Philippines but I will ask my cousin who is a permanent resident in Canada and actually lives there make the request for me.  I have a few questions please.  I hope you have time to answer

1.  Can my cousin send the request in Canada or should it be me sending the application here in the Philippines?
2.  Is it actually CAIPS I should request or GCMS?
3.  In the form (new or not) IMM 5563 (01-2009) B, the above portion is for the applicant (Surname, First name, Date of birth) and the Requester's name (who is my cousin) at the bottom, is this accurate?
4.  Can my cousin pay the $5.00 in Canada?
5.  Where is the consent form? Or is the requester's portion the consent form?

Thank you very much. I will really appreciate your generous response.

1. Yes. U have to file the form & send it to him.
2. Tick both.
3. Yes.
4. Yes.
5. http://www.cic.gc.ca/english/pdf/kits/forms/IMM5475E.pdf

[smilepmendoza]

Thank you very much Qorax.

1. Yes. U have to file the form & send it to him.
2. Tick both.
3. Yes.
4. Yes.
5. http://www.cic.gc.ca/english/pdf/kits/forms/IMM5475E.pdf

[sttn]

How to Order CAIPS Notes?

Note:
It is still CAIPS... not yet merged with GCMS.


Our CAIPS can be ordered thru either of the following three [3] methods:
1. By our Consultant [if u have one] --usually a Free service provided by the good ones, or charge $5
2. Thru a Friend/Relative [who's in Canada] --s/he can obtain it under your authorization. Fees $5
3. From Websites [offering CAIPS Service] --discussed below. Costs $30-40.


How to fetch the CAIPS thru friend/relative [in Canada] ?

Under the Privacy Act, one of our friends/relatives, who reside in Canada, can order the CAIPS under our authorization. There is a CIC fee of only $5 to be incurred for that purpose. Here's what we should do:

1. Download the form here: http://www.cic.gc.ca/english/pdf/kits/forms/IMM5563B.pdf
2. Fill the specified colums/fields, viz:
    - a) Visa post [ND, Buffalo, London etc.]
   - b) Your File number [Bxxxxxxx]
   - c) Date of Birth [applicant's, not the rep's]
   - d) The requester's Postal address [Canadian Address only]
3. Tick the box "for CAIPS Notes request" on the form.
4. Enclose copies of the rep's [not yours] PR Card/visa/COPR etc. [Canadian ID].
5. Attach the Consent Form [signed by each applicant for "use of a representative"].
6. Enclose a Money Order/Draft for $5.
7. Send (Mail or Courier 'only') all the documents to:
   Citizenship and Immigration Canada
   (Access to Information and Privacy Coordinator)
   Narono Building 360 Laurier Avenue West, 10th Floor
   Ottawa, Ontario K1A 1L1
   Tel.: (613) 957-6512
8. Your CAIPS Notes should return by 4-6 weeks [usually].


Obtaining our CAIPS thru the websites:

There r many websites who offer such services, usually charging anything between $30-40. However, in that 'basic' price they'd only send u the retrieved CAIPS Notes; and would charge u furthermore for explaining them. Nonetheless, it's not a bad idea to yet take their services. Most applicants use either of the following websites for obtaining their CAIPS:

a) http://www.caips.ca/
b) http://caipsnotes.com/index.shtml
c) http://www.caipsretriever.com/2006/03/immigrants-life-in-toronto-canada-ii.html


When will my CAIPS arrive?
As our request application reaches CIC, they'd take a week+ to retrieve it. Despatching takes another week+. While the postal duration could again be one more week. Oh yes, it is send by CIC thru regular postal mail. Thus, overall we r looking at 4-6 weeks to receive our CAIPS notes.

When I'm reading my CAIPS, is it "current" information?
No. As there's a gap between the CAIPS printing [by CIC] & receiving [by us], we would be getting the picture around 3-4 weeks back dated. Things might change in between... some BF'Ds gone by, some addnl Codes logged.

When should I obtain my CAIPS?
It's only required when things have gone overboard... when there's much delay in case progress.... or when we have received an interview letter. Our CAIPS could elicit some info on the perception of our VO/s towards our case... why an interview was required... What stage we r currently in... points calc... when would be the next review date.... next BF'D etc. Thus, we could fetch our CAIPS "after" 8-12 months of case processing.

When should I obtain "another" set of my CAIPS?
It's unwise to frequently apply for our CAIPS notes. Anything between 6-8 months is Ok... 'coz before that nothing much would have been logged on it anyway.

How do I "read" my CAIPS?
Most of the info on our CAIPS r 'coded'. Member FinPro graciously have deliberated on these codes during his 6th Oct 2006 post in this very forum. Pls read it here: http://www.canadavisa.com/canada-immigration-discussion-board/caips-codes-t2988.0.html

NOTE:
As we 'land' our case logging continues by CIC/CBSA - but thereon it's recorded in "FOSS".

Hope that helped!
Qorax
_______________________________________________________________________________________________________________

CAIPS:
CAIPS is short for "Computer Assisted Immigration Processing System". It is the computer system historically used by CIC to process visa applications, and holds all the information on the current status of every immigration application being processed by overseas offices (ie. those outside of Canada), other than new applications at offices which have switched to using the "GCMS" system.

FOSS:
FOSS is short for "Field Operations Support System". It is the computer system historically used by CIC offices in Canada to track all immigration-related information of "in-Canada" applicants - as well as continue to do so for all applicants post 'landing'. The FOSS database is a central repository of information on all persons who have been, may be or are wanted to be seen by Immigration staff. FOSS comprises numerous components including query functions, status entry, docs creation, refugee monitoring, medical profiles, client name and address, airport inspection, access & security, and records maintenance. All Immigration staff that work with the public and the staff that support these officers use FOSS. It is also used by Canadian consulates in various locations in the United States. And like the CAIPS system -it is being superceded by GCMS as well.

GCMS:
GCMS is short for "Global Case Management System", and is the newer computer system that CIC is rolling out across their offices around the globe. Once fully incorporated it would supersede CAIPS & FOSS; and manage all info under one umbrella - Mother of All. It's still under implementation in many overseas CHCs. And expected to be fully operational by 2012.

If you are already in Canada it's free.. No fees involved!

[canadaforum]

Dear Qorax,

 please advise
1.Do i have to send only these two forms to my friend to Canada for ordering Caips?
2. Can i pay 5 $ from my account from my country?
3. Do i have to declare these forms for my spouse?i am asking this as i have read somewhere that i have to declare,is it right?

[canadaforum]

4. whom do i have to pay 5 $?
Thank you beforehead.

[qorax]

Dear Qorax,

 please advise
1.Do i have to send only these two forms to my friend to Canada for ordering Caips?
2. Can i pay 5 $ from my account from my country?
3. Do i have to declare these forms for my spouse?i am asking this as i have read somewhere that i have to declare,is it right?
4. whom do i have to pay 5 $?

Thank you beforehead.

1. Yes. And also IMM5667E if u r paying by Cr. Card.
2. Yes, if it's vide MO. For Cheques or Cr. Card it has to go from the requester [Canadian] 'coz their personal info'd be required.
3. Yes.
4. Payment methods:
Section-C of the form advices us the payment method. The $5.00 charges for Access to Information can be paid thru one of the 3 payment options: (1)Cheque or (2)Money Order made payable to the "Receiver General for Canada" or (3)Credit Card. Please note that we will not be able to process your request if we are missing information such as the credit card number or the cardholder's signature. For payments via credit card, please fill out form IMM 5667E.
Ref: http://www.cic.gc.ca/english/pdf/kits/forms/IMM5563E.pdf

Qorax
*BTW, there's no free lunch. Everybody has to pay $5 for retrieving the CAIPS/GCMS notes.

[canadaforum]

Thank you a lot dear Qorax.

[canadaforum]

Dear Qorax sorry for troubling you, but i would like to know how i can pay with MO as there is not account number in order to pay money?

[cocknbull]

dear qorax,

i have a question.?  to order gcms can i send a scanned copy of both forms with my signature to my brother who is in canada or it needs to be a hard copy sent by post ?

pls answer.

thanks

[mitali]

dear qorax,

i have a question.?  to order gcms can i send a scanned copy of both forms with my signature to my brother who is in canada or it needs to be a hard copy sent by post ?

pls answer.

thanks

Hi cocknbull,

Yes, scanned copies are accepted and the whole package can be emailed.

If you are living in Canada you can order your CAIPS notes or on behalf of someone else for $5 under the Privacy Act.

1) http://www.cic.gc.ca/english/pdf/kits/forms/IMM5563E.pdf
This is the latest form for requesting CAIPS. It has the option of Credit card payment.
Complete the form:

a) Visa post (e.g. Buffalo, NY etc.)
b) File number (e.g. BXXXX..)
c) Date of Birth
d) Your Postal address (In Canada address only)

2) Check on the box for the CAIPS or GCCMS notes request in the form.

3) Provide a photocopy of your valid legal stay in Canada (Work permit/visa or details of PR /Citizenship in Canada (Person requesting).

4) Write a cover letter requesting the notes (Person who requests writes that).
5) Consent letter from all the people in the PR application above the age of 18.
6) Write a cover letter (Authorization letter with the details of the person who would get it for you)
7) http://www.cic.gc.ca/english/pdf/kits/forms/imm5476e.pdf
Fill the above form as well.
Scanned copies are accepted, so you can scan and send all your docs to your relative in Canada.
9) Credit card payment form :
 
IMM 5667 (04-2011) E
10) Your relative can email them all the docs along with his cover letter to

atip-aiprp @ cic.gc.ca

Or  Post it to:
Citizenship and Immigration Canada
Access to Information and Privacy Coordinator
Narono Building
360 Laurier Avenue West, 10th Floor
Ottawa, Ontario K1A 1L1
Tel.: (613) 957-6512
Fax: (613) 957-6517

1. Fill the form IMM 5475 (http://www.cic.gc.ca/english/information/applications/release-info.asp)

2. Write a cover letter (Authorization letter with the details of the person who would get it for you)


Mitali

[cocknbull]

Hi cocknbull,

Yes, scanned copies are accepted and the whole package can be emailed.

If you are living in Canada you can order your CAIPS notes or on behalf of someone else for $5 under the Privacy Act.

1) http://www.cic.gc.ca/english/pdf/kits/forms/IMM5563E.pdf
This is the latest form for requesting CAIPS. It has the option of Credit card payment.
Complete the form:

a) Visa post (e.g. Buffalo, NY etc.)
b) File number (e.g. BXXXX..)
c) Date of Birth
d) Your Postal address (In Canada address only)

2) Check on the box for the CAIPS or GCCMS notes request in the form.

3) Provide a photocopy of your valid legal stay in Canada (Work permit/visa or details of PR /Citizenship in Canada (Person requesting).

4) Write a cover letter requesting the notes (Person who requests writes that).
5) Consent letter from all the people in the PR application above the age of 18.
6) Write a cover letter (Authorization letter with the details of the person who would get it for you)
7) http://www.cic.gc.ca/english/pdf/kits/forms/imm5476e.pdf
Fill the above form as well.
Scanned copies are accepted, so you can scan and send all your docs to your relative in Canada.
9) Credit card payment form :
 
IMM 5667 (04-2011) E
10) Your relative can email them all the docs along with his cover letter to

atip-aiprp  @  cic.gc.ca

Or  Post it to:
Citizenship and Immigration Canada
Access to Information and Privacy Coordinator
Narono Building
360 Laurier Avenue West, 10th Floor
Ottawa, Ontario K1A 1L1
Tel.: (613) 957-6512
Fax: (613) 957-6517

1. Fill the form IMM 5475 (http://www.cic.gc.ca/english/information/applications/release-info.asp)

2. Write a cover letter (Authorization letter with the details of the person who would get it for you)


Mitali

thanks mitali..+1

[shergill]

one question  @  qorax or any body



what is group name and group number, ACC meaning

in CAIPS notes.??

under eligibility

due date:- XX/XX/XXXX ?? what is due date?? is it BFD?

also tell me about PA review meaning

[cocknbull]

There are some changes in new CAIPS form and

If you have a relative in Canada you can now pay $5 CAIPS / GCMS fees online with  credit card. No need to fill any credit card forms

http://www.cic.gc.ca/english/pdf/kits/forms/IMM5563E.pdf

http://www.cic.gc.ca/english/information/fees/index.asp

https://eservicesak.cic.gc.ca/epay/lineofbusiness.do

Thanks